Assistant Program Director

New York State Homes & Community Renewal; City of Albany (NY); On-site; USD 105,000 - 145,000; Full time

Benefits offered by this job

Health insurance

State pension plan

Paid parental leave

Paid family leave

Loan forgiveness program eligibility

Job summary

New York State Homes and Community Renewal (HCR) seeks an Assistant Director for the NYS HOME Program to support the HOME Program Director and team. You will supervise staff, manage projects, oversee fiscal and regulatory compliance, and provide technical assistance to grantees to ensure adherence to HUD HOME requirements.

The role involves preparing materials, reviewing funding rounds, and coordinating with diverse communities.

Qualifications

• Bachelor's degree plus 4 years in grant/project management, housing and real estate development, or federal program compliance.
• Advanced understanding of real estate and housing finance from work experience.
• Ability to research independently and retrieve information.
• Experience working with diverse communities and strong communication.
• Experience supervising staff and handling administrative duties with accuracy.

Responsibilities

• Supervise staff, provide performance evaluations and professional development coaching.
• Track and monitor project portfolios through funding, development, and compliance phases.
• Prepare funding round materials, applications and reports; interpret program rules.
• Provide technical assistance to program grantees and ensure understanding of regulations.
• Review and process program-related payment requests and contracts.
• Represent program in meetings, webinars, and workshops and support special projects.

Skills

Staff supervision

Communication skills

Organizational skills

Microsoft Word

Microsoft Excel

Research skills

Diversity & inclusion experience

Education

Bachelor's degree

Tools

Microsoft Office

Job description

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.

Housing Trust Fund Corporation (HTFC). This is not a civil service position and does not require a civil service exam. Candidates must meet the minimum qualifications outlined below to be considered.

New York State Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce that represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Office of Community Renewal (OCR) administers a combination of State and Federal funding resources to develop or support programs that provide decent housing, a suitable living environment, and expand economic opportunities for low and moderate-income persons.

Position Summary:

The NYS HOME Program Assistant Director will provide support to the HOME Program Director and NYS HOME Program team. Responsibilities will include staff supervision, direct project management, fiscal oversight and regulatory compliance of the NYS HOME Investment Partnership Program (HOME) allocation from the United States Department of Housing and Urban Development (HUD).

Duties and Responsibilities include, but are not limited to:

Under the general direction of the Program Director the Assistant Program Director

• Track and monitor project portfolio through funding, development, and compliance phases.
• Carry out routine office activities such as answering and routing phone calls, copying, transcription, filing, data entry, handling incoming and outgoing e-mail, and mail, and other tasks as needed.
• Draft memos, correspondence, reports, manuals, presentations or other documents as needed independently with a high level of accuracy
• Preparation and review of funding round materials, applications and reports and other program development responsibilities.
• Interpret and articulate HOME & other Federal program rules and regulations, monitor for regulatory updates that impact the program operation.
• Providing and directing technical assistance to program grantees to ensure comprehension of program regulations, requirements, and the application and award processes.
• Supervise staff, provide performance evaluations and professional development coaching.
• Review and processing of all program-related payment requests and contracts.
• Attend, participate, conduct presentations and/or assist with preparation for community development meetings, conferences, webinars and workshops.
• Special projects and general Program-related support and assistance, as needed.

This position requires occasional travel. Amount of travel varies throughout the year.

Qualifications:

• Bachelor's degree and 4 years of work experience in related field such as grant or project management, housing and real estate development, federal program compliance, or project underwriting;*
• Advanced understanding of real estate and housing finance through work experience, specifically project development and underwriting;
• Affinity toward technology and ability to research and retrieve information independently;
• Experience working effectively in and with diverse communities;
• Skill and experience in developing solutions and systems to address administrative challenges and independently problem solve
• Demonstrated experience performing administrative duties with speed and accuracy without immediate and constant supervision;
• Experience supervising staff
• Ability to communicate effectively both orally and in writing with attention to detail and professionalism in communications in both one on one and group interactions
• Strong organizational skills and self-motivated with ability to work under pressure, while prioritizing and managing multiple tasks;
• Comprehensive experience with Microsoft Office. Specifically: Word and Excel

*Substitutions: four years of specialized experience or associate’s degree and two years of specialized experience may substitute for bachelor’s degree; J.D. or master’s degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experience.

This job description is not intended to be all inclusive and the employee will be expected to perform other reasonably related duties as assigned.

WHAT WE OFFER AT NYS HCR:

• Extensive benefits package including participation in New York State’s Health Insurance Program and New York State & Local Employees’ Retirement System.
• Promotional opportunities for dedicated professionals.
• Work-life balance benefits including a 37.5-hour work week, opportunity for compressed scheduling, and paid time off benefits (vacation, sick, personal days, and federal holidays).
• 12 weeks of Paid Parental Leave.
• Paid Family Leave.
• As a New York State employee, you may qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under an accepted repayment plan and while working full-time for an eligible employer.

ABOUT NEW YORK STATE HOMES AND COMMUNITY RENEWAL:

Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo, and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low- and moderate-income families. Our mission is far-reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders.

Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, construction, finance, law, and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement, and family-friendly policies.

New York State is an Equal Opportunity Employer (EOE)