Program Assistant – French Fluency, Multilingual Preferred

Jobtailor; Tennessee; On-site; USD 40,000 - 52,000; Full time

Job summary

Jobtailor in Tennessee is seeking an organized Administrative Support Specialist to assist NGO projects and programs. You’ll manage calendars, coordinate scheduling, travel logistics, and routine communications, and support events and workshops.

This role requires a high school diploma or equivalent (or a bachelor’s degree), strong PC skills, and the ability to commute to Emory University as needed. Fluency in English, French, and Spanish is strongly preferred.

Qualifications

• High school diploma or equivalent and five years of administrative experience, or a bachelor’s degree.
• Proficiency with various personal computer software applications.
• Residency in the state of Georgia required.
• Ability to commute to Emory University on a flexible weekly schedule based upon business needs.
• Fluency in English, French, and Spanish is strongly preferred.

Responsibilities

• Provide administrative and logistical support for projects, initiatives, and programs within an NGO environment.
• Maintain calendars, coordinate scheduling, and manage routine administrative communications and inquiries.
• Arrange and manage domestic and international travel logistics, accommodations, and itineraries.
• Draft contracts, budgets, and routine donor reports under manager direction.
• Process financial documents, including contracts, expense reports, invoices, and payment requests.
• Write routine reports and correspondence and assist with project and program materials.
• Organize meetings, workshops, events, and conferences.
• Manage programmatic data filing, documentation systems, and digital records.
• Liaise with Finance, Program Development, Public Information, external consultants, and field office staff.
• Conduct research and support project and programmatic efforts.
• May supervise work-study students and volunteers.
• Participate in Task Force for Global Health projects, activities, and initiatives as requested by management.

Skills

Administrative experience

Travel logistics

Budget drafting

Contract drafting

Report writing

Data management

Organizational skills

Communication skills

Research skills

Bilingual communication

Education

High school diploma or equivalent

Bachelor’s degree

Tools

Personal computer software applications

Job description

• Provide administrative and logistical support for projects, initiatives, and programs within an NGO environment


• Maintain calendars, coordinate scheduling, and manage routine administrative communications and inquiries


• Arrange and manage domestic and international travel logistics, accommodations, and itineraries


• Draft contracts, budgets, and routine donor reports under manager direction


• Process financial documents, including contracts, expense reports, invoices, and payment requests


• Write routine reports and correspondence and assist with project and program materials


• Organize meetings, workshops, events, and conferences


• Manage programmatic data filing, documentation systems, and digital records


• Liaise with Finance, Program Development, Public Information, external consultants, and field office staff


• Conduct research and support project and programmatic efforts


• May supervise work-study students and volunteers


• Participate in Task Force for Global Health projects, activities, and initiatives as requested by management

Requirements

• A high school diploma or equivalent AND five years of administrative experience, OR a bachelor's degree


• Proficiency with various personal computer software applications


• Residency in the state of Georgia required


• Ability to commute to Emory University on a flexible weekly schedule based upon business needs


• Fluency in English, French, and Spanish is strongly preferred

Core Competencies

Demonstrates strong administrative and logistical support capabilities within an NGO environment, including proficiency in managing travel logistics, financial documentation, and programmatic data systems. Effective in coordinating communications and organizing events while liaising with various stakeholders.

Highest-signal resume keywords

• Administrative Support


• Travel Logistics Management


• Financial Document Processing


• Bilingual Communication


• Event Coordination

Hard Skills

• Administrative Experience


• Budget Drafting


• Contract Drafting


• Report Writing


• Data Management

Soft Skills

• Organizational Skills


• Communication Skills


• Research Skills

Industry Keywords

• NGO Environment


• Project Support


• Program Development


• Task Force Participation

Tools & Technologies

• Personal Computer Software Applications