Program Assistant - Educational Talent Search

irsc; Town of Florida (NY); On-site; USD 25,000 - 33,000; Part time

Job summary

Indian River State College is seeking an administrative support specialist to assist the Educational Talent Search unit. Under supervision, you will handle receptionist duties, data entry, records management, and scheduling for field trips, orientations, and year-end events across our Treasure Coast campuses.

The role requires a two-year background in office management, strong communication skills, and a solid grasp of program compliance concepts.

Qualifications

• Requires an Associate degree in Accounting Technology, Business Administration or related field.
• Minimum of two years of relevant work experience in an office/administrative environment.
• Familiarity with EDGAR, OMB Circular A-21 and related regulations on TRIO programs.

Responsibilities

• Coordinate appointments, meetings, and program activities.
• Assist with travel and event arrangements for program activities.
• Draft correspondence and take meeting minutes.
• Support data entry, records management and program logistics.
• Provide high-quality customer service to students, parents, faculty and staff.
• Open, sort and distribute mail; manage office scheduling and supplies.

Skills

Office management

Customer service

Verbal communication

Written communication

Microsoft Office

Data entry

Record-keeping

Attention to detail

Education

Associate in Science in Accounting Technology or Business Administration

Tools

Microsoft Office

Windows applications

Job description

Job Description

About Us

Indian River State College is a leading public institution located on Florida's Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor's degrees, workforce training, and continuing education programs.

At The River , we believe every student's and employee's story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that's supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it's an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

JOB SUMMARY:

Under direct supervision, this part-time position provides administrative and programmatic support for the assigned Educational Talent Search unit. Core responsibilities include maintaining the professional operations of the office; performing receptionist and clerical functions; managing electronic and manual records; and delivering high-quality customer service. Primary tasks involve answering calls professionally, greeting and directing students, parents, faculty, staff, and visitors, and supporting scheduling, data entry, and program event coordination. The role also assists with facility, equipment, and transportation scheduling, as well as logistics for field trips, orientations, student programs, and year-end events.

Specific Duties and Responsibilities

• Coordinate and schedule appointments, meetings, and program activities.
• Participate in regular staff meetings with the Director, target school representatives, and program personnel to support planning and evaluation.
• Arrange travel and event accommodations as needed.
• Draft and prepare correspondence.
• Record and maintain minutes for program and committee meetings.
• Assist with planning and implementation of field trips and cultural activities.
• Relay routine directives from the Program Director to staff.
• Coordinate food orders and other purchases for program events.
• Perform basic bookkeeping and record-keeping tasks.
• Open, sort, and distribute incoming mail.
• Conduct data collection using technology-based tools to assemble and report program statistics.
• Support the efficient daily functioning of the office.
• Assist with transportation coordination and scheduling of facilities and equipment.
• Perform other duties as assigned.

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Associate in Science degree in Accounting Technology, Business Administration or related area;
• Minimum of two (2) years of relevant work experience - preferably in office management setting;
• Workable knowledge and understanding of the Education Department General Administrative Regulations (EDGAR) specific to compliance, cost principles, and administrative responsibilities that govern TRIO programs;
• Familiarity with the Office of Management and Budget (OMB) Circular A-21, along with the Federal Register and how they apply to programmatic principles;
• Ability to maintain strict accuracy and be detailed oriented;
• Strong leadership, interpersonal and organizational skills;
• Excellent communication skills - both verbal and written as well as excellent telephone etiquette;
• Proven experience with Microsoft Office and Windows applications to include competence in word processing, database, and spreadsheets;
• Ability to work independently and with others, self-motivated;
• Working knowledge of St. Lucie County;
• Ability to empathize and work with persons representing culturally diverse backgrounds;
• Valid Florida driver's license.
• Preference shall be given to the following:
• Office management experience;
• Experience in working with disadvantaged and underrepresented students, parents, and adult populations.

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 25 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do