Academic Coordinator

Indian River State College; Port Saint Lucie (FL); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Health & Wellness benefits

Affordable Coverage options

Retirement security via FRS and Roth 4

Paid vacation and sick leave

Professional development

Growth opportunities

Job summary

Indian River State College seeks an Academic Coordinator to provide counseling and oversee academic support for Upward Bound participants. Develop programs, prepare reports, and maintain student data. Lead ETS instructors, tutors, and mentors, coordinating meetings with teachers and counselors to align with program objectives.

Responsibilities include data analysis, program evaluation, and facilitating workshops for students and families, with compliance to college policies.

Qualifications

• Bachelor’s degree from an accredited institution in Education, Counseling, Social Work, or related area.
• Minimum of two years of relevant experience working for a federal grant program serving low-income and potential first-generation college-bound students.
• Experience working with students from low-income backgrounds or educational hurdles.
• Knowledge of academic advising, college and career financial aid, and economic literacy activities.
• Familiarity with EDGAR, cost principles, and federal grant administration.

Responsibilities

• Monitor all aspects of assigned academic programs to ensure alignment with goals and compliance with guidelines.
• Coordinate logistics for student transportation, facility use, and equipment for events.
• Participate in regular team meetings to plan and evaluate program effectiveness.
• Collect, manage, and analyze program data using digital tools to track progress.
• Submit required documentation including monthly reports and schedules.
• Develop and facilitate college preparatory workshops for students and parents.
• Advise students on middle school, high school, and college academic pathways.

Skills

Interpersonal communication

Leadership

Organizational skills

Microsoft Office

Adobe

Canva

Education

Bachelor’s degree in Education, Counseling, Social Work, or related area

Tools

Microsoft Word

Excel

Outlook

Adobe

Canva

Job description

Job Description

About Us

Indian River State College is a leading public institution located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs.

At The River, we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive.

Why Join the River

When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

What We Offer

At Indian River State College, we value the well-being and professional growth of our employees. Our comprehensive benefits package includes:

• Health & Wellness: Medical, dental, vision, flexible spending accounts, life insurance, supplemental plans, and access to our Employee Assistance Program (EAP).
• Affordable Coverage: PPO/HMO options starting at just $50/month for individual coverage and $180/month for family coverage.
• Retirement Security: Participation in the Florida Retirement System (FRS), plus tax-deferred annuities and Roth 403(b) options.
• Time for You: Generous paid vacation, personal, and sick leave to support work-life balance.
• Perks & Discounts: Reduced rates on services and tickets to local attractions.
• Growth & Development: Professional development programs, leadership training, and opportunities to advance your career.
  
  

JOB SUMMARY:

Under general supervision, this position is responsible for providing academic counseling and oversight of academic support services for Upward Bound program participants at Indian River State College. The Academic Coordinator will develop and implement academic programs and workshops; prepare reports and newsletters; and maintain accurate records of student data and progress. This role also involves overseeing ETS instructors, tutors, and mentors, and facilitating monthly meetings with classroom teachers and school counselors to promote collaboration and ensure alignment with ETS program objectives. As an employee of Indian River State College, compliance with college policies is mandatory.

SPECIFIC DUTIES AND RESPONSIBILITIES:

• Monitor all aspects of assigned academic programs to ensure alignment with goals and compliance with program guidelines.
• Coordinate logistics related to student transportation, facility use, and equipment needs to support events and activities.
• Participate in regular team meetings with the Program Director and staff to plan, evaluate, and enhance program effectiveness.
• Collect, manage, and analyze program data using digital tools to track performance and outcomes.
• Submit required documentation, including monthly counseling reports and weekly tutorial schedules and other documentation as required by the Program Director.
• Evaluate and recommend instructional materials and educational resources for student use.
• Develop and facilitate college preparatory workshops for students and parents.
• Design and implement financial aid orientations and assist students with scholarship searches and related workshops.
• Guide participants through the college admissions process.
• Plan and coordinate educational field trips and enrichment programs.
• Monitor and document students’ academic progress, attendance, and behavior, including the development of Academic Profiles and Personal Education Plans.
• Track and analyze student grades and standardized test scores to assess progress.
• Assist with student recruitment initiatives and outreach efforts.
• Implement procedures for identifying and selecting eligible program participants in compliance with program criteria.
• Advise students on middle school, high school, and college academic pathways to ensure successful transitions.
• Oversee after-school tutorials and coordinate mentoring services for participating students.
• Conduct individual and group academic counseling sessions and workshops.
• Maintain detailed case notes documenting student participation, progress, and counseling outcomes.
• Perform other duties and responsibilities as assigned by the Program Director.
  
  

QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS:

• Bachelor’s degree from an accredited institution in Education, Counseling, Social Work, or a related area.
• Minimum of two (2) years of relevant experience working for a federal grant program serving low-income and potential first-generation college-bound students.
• Proven experience in working with students from low-income backgrounds or those facing educational hurdles.
• Knowledge of academic advising and college, career financial aid, and economic literacy activities and related services;
• Familiarity with the Department of Education General Administrative Regulations (EDGAR), especially as they relate to compliance, cost principles, and grant program administration.
• Familiar with the Office of Management and Budget (OMB) Circular A-21 and relevant sections of the Federal Register as they pertain to programmatic operations.
• Knowledge of local communities and school systems of Indian River State College.
• Excellent interpersonal communication skills, with the ability to effectively engage students, families, school personnel, college staff, and the public.
• Flexibility to work across multiple campuses (e.g., Mueller, Massey, Pruitt), target schools, and in virtual or remote settings as needed.
• Ability to relate to and support individuals from different backgrounds.
• Strong leadership and organizational skills;
• Excellent communication skills – both verbal and written;
• High attention to detail and accuracy in all tasks and documentation.
• Self-motivated with the ability to work independently and manage multiple responsibilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe, Canva, and related software applications for word processing, data entry, and reporting.
• Ability to interact diplomatically with the public, support staff, and College staff and administrators in a professional, diplomatic, timely, and confidential manner;
• Must possess a valid Florida Driver’s license.
  
  

The following is preferred:

• Experience in academic and career advising.
• Knowledge of implementing and evaluating academic programs through core curricula in the content areas of math, laboratory science, composition and language, study skills development and, ACT and SAT techniques.
• Professional or personal experience in overcoming hurdles similar to those confronting Program participants.
  
  

PHYSICAL DEMANDS:

This position classifies the physical exertion requirements as light work involving lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that he or she can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

ADDITIONAL EXPECTATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis.

This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended

Classification

Staff

Supervisory

No

FLSA Exempt

Yes

Employment Type

Temporary With Benefits (Fixed Term)

Compensation and Application Deadline

Pay range starts at: $43,865.32 | All salary calculations start at the minimum salary and will be based on the candidate's education and experience | Open until filled.