Program Assistant

Health Research, Inc.; New York (NY); Hybrid; USD 50,000 - 62,000; Full time

Job summary

Health Research, Inc. is seeking a Program Assistant in Menands, NY to support the Procurement Unit with administrative duties and procurement tracking. The role involves processing materials, maintaining records, and assisting with day-to-day procurement activities and post-award tasks.

The candidate will coordinate with internal and external partners, ensure compliance with funding requirements, and support application systems and review activities. Travel up to 25% may be required.

Qualifications

• Bachelor's degree or Associate's degree with two years of general office/administrative experience or four years of such experience.
• Experience providing administrative or programmatic support in a professional environment.
• Experience supporting procurement, grants, contracts, or related administrative processes.

Responsibilities

• Assist with programmatic and administrative duties to support the Procurement Unit.
• Provide administrative support for day-to-day procurement activities and documentation.
• Track activities, deadlines, and outstanding items; assist with post-award activities and external partners.

Skills

Administrative support

Procurement tracking

Customer service

Data entry

Education

Bachelor's degree in a related field

Associate's degree in a related field

Four years of related experience

Tools

Survey Monkey Apply

Job description

## Program AssistantApply: Menands, NY: Full time: Posted Today: JR-0002335Applications to be submitted by October 14, 2026**Compensation Grade:**P14**Compensation Details:**Minimum: $56,025.00 - Maximum: $56,025.00 Annually*Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).***Department**(OPH) Office of Public Health**Job Description:****Responsibilities**The Program Assistant will assist with programmatic and administrative duties to support the Procurement Unit. The incumbent will provide administrative support to assist with the day-to-day procurement activities. The incumbent will assist with procurement tracking and documentation, application systems, application review activities, communications, internal and external technical assistance, and post-award activities.The Program Assistant will maintain accurate and organized records; assist with preparing, processing, and updating procurement materials and systems; track activities, deadlines, and outstanding items; conduct routine follow-up; and provide support to Procurement Unit staff and internal and external partners in accordance with established procedures. The incumbent will assist with identifying and elevating non-routine issues, risks, or matters requiring programmatic, operational, or leadership decisions. **Minimum Qualifications**Bachelor's degree in a related field; OR an Associate's degree in a related field and two years of general office, secretarial, or administrative experience; OR four years of such experience. **Preferred Qualifications*** Experience providing administrative or programmatic support in a professional environment* Experience supporting procurement, grants, contracts or related administrative processes* Experience using Survey Monkey Apply* Experience maintaining records, trackers, databases, spreadsheets, or other systems used to monitor projects* Experience providing customer service or technical assistance to partners **Conditions of Employment**Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.Travel up to 25% of the time will be required.The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.