Program Assistant

Healthresearch; Village of Menands (NY); Hybrid; USD 50,000 - 62,000; Full time

Benefits offered by this job

Health, dental and vision insurance

Flexible benefit accounts

Generous paid time off

Tuition support

Retirement benefits

Employee assistance program

Job summary

Health Research, Inc. is seeking a Program Assistant to support the Procurement Unit with programmatic and administrative duties, tracking procurement activities, reviewing applications, and coordinating communications with internal and external partners.

The role requires a Bachelor’s degree or an equivalent combination of education and experience, with up to 25% travel and a hybrid work arrangement in New York. Grant funding and E-Verify compliance are noted in the posting.

Qualifications

• Bachelor's degree in a related field or equivalent experience as described.
• Associate's degree with two years of relevant office/administrative work, or four years of similar experience.
• Experience with procurement processes and documentation is a plus.

Responsibilities

• Assist with programmatic and administrative duties to support the Procurement Unit.
• Help track procurement activities, maintain records and documentation, and support review activities.
• Provide communications support and assist with post-award activities as needed.

Skills

Administrative support

Programmatic support

Customer service

Records management

Documentation

Education

Bachelor's degree in a related field

Associate's degree in a related field and two years of general office, secretarial, or administrative experience

Four years of such experience

Tools

Survey Monkey Apply

Job description

Applications to be submitted by October 14, 2026

Compensation Grade

P14

Compensation Details

Minimum: $56,025.00 - Maximum: $56,025.00 Annually

Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department

(OPH) Office of Public Health

Job Description

Responsibilities

The Program Assistant will assist with programmatic and administrative duties to support the Procurement Unit. The incumbent will provide administrative support to assist with the day-to-day procurement activities. The incumbent will assist with procurement tracking and documentation, application systems, application review activities, communications, internal and external technical assistance, and post-award activities.

The Program Assistant will maintain accurate and organized records; assist with preparing, processing, and updating procurement materials and systems; track activities, deadlines, and outstanding items; conduct routine follow-up; and provide support to Procurement Unit staff and internal and external partners in accordance with established procedures. The incumbent will assist with identifying and elevating non-routine issues, risks, or matters requiring programmatic, operational, or leadership decisions.

Minimum Qualifications

Bachelor's degree in a related field; OR an Associate's degree in a related field and two years of general office, secretarial, or administrative experience; OR four years of such experience.

Preferred Qualifications

• Experience providing administrative or programmatic support in a professional environment
• Experience supporting procurement, grants, contracts or related administrative processes
• Experience using Survey Monkey Apply
• Experience maintaining records, trackers, databases, spreadsheets, or other systems used to monitor projects
• Experience providing customer service or technical assistance to partners

Conditions of Employment

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

HRI participates in the E-Verify Program.

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

About Health Research, Inc.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

HRI offers a robust, comprehensive benefits package to eligible employees, including:

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities;
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses;
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally;
• And so much more!

Work Location Expectations

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.