Program and Administrative Assistant

Eat for the Earth; California; On-site; USD 35,000 - 55,000; Part time

Job summary

Join a forward-thinking organization dedicated to promoting health through plant-based diets. As a Program and Administrative Assistant, you will play a vital role in volunteer recruitment, community outreach, and program implementation. This part-time position offers a unique opportunity to contribute to a meaningful cause while working in a supportive environment. If you are passionate about health and wellness, and possess strong communication skills in both English and Spanish, this role is perfect for you. Help make a difference in the community by empowering individuals to reclaim their health through nutrition.

Qualifications

• Bilingual in English and Spanish required.
• Experience in community outreach and program implementation.
• Knowledge about plant-based diets and their health benefits.

Responsibilities

• Assist with volunteer recruitment and management.
• Conduct community outreach and program enrollment.
• Manage data and generate reports for program improvement.

Skills

Bilingual (English and Spanish)

Effective communication skills

Cultural sensitivity

Time management

Volunteer management

Job description

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Position Overview: Salud en tu Plato/Community Rx is a nutrition education and diet immersion program that supports participants to reclaim their health through the power of a whole food plant-based diet. The Program and Administrative Assistant is responsible for assisting with various of the program. This includes volunteer recruitment and management, community outreach, translations, enrollment, program implementation, administrative tasks, and support for current and past program participants. The Program and Administrative Assistant works under the direction of the Program Coordinator and Executive Director.

Duties: The following list of duties is meant to be illustrative but is not necessarily inclusive of all possible job functions. It is understood that the Program and Administrative Assistant will personally execute many of these functions and will also delegate as appropriate and possible. Duties include, but are not necessarily limited to:

General Responsibilities

• Familiarizes self with the Salud en tu Plato/Community Rx program and Eat for the Earth’s specific variations for our target populations.
• Develops working relationships with current and new program staff and volunteers.
• Collaborates with Program Coordinator to develop plans for and implement volunteer recruitment , orientation, and placement.
• Assists with outreach, program enrollment and implementation , and follow-up with participants.
• Familiarizes self with Eat for the Earth’s data management systems. Manages data, for example entering data and exporting reports..
• Ensure s communications with partners, staff, volunteers, and participants are handled in an effective and timely manner.
• Works in a culturally respectful and responsive manner.
• Recruits volunteers to take on various roles, including biometric testing, ushering, food preparation and service, and outreach .
• Orients, trains, and places volunteers, including developing a bilingual pool of program mentors. Establish collegial, supportive relationships with volunteers.
• Develops and implements consistent volunteer appreciation practices.

Community Outreach, Promotions, and Enrollment

• Develops relationships with community members, leaders, and others to spread awareness of our agency, the Salud en tu Plato/Community Rx program, and the capacity of plant-based diets to prevent and reverse chronic disease.
• Participates in community events such as festivals and forums that provide opportunities for outreach.
• Assists in scheduling and implementation of additional outreach activities such as food samplings, talks to organizations and community groups, and food preparation demos.
• Assists with enrollment.

Participant Interface and Program Implementation

• In collaboration with Program Coordinator and Executive Director, explore the possibility of developing and implementing a mentorship program.
• Assists with timely, clear, and welcoming communication in both English and Spanish with participants, volunteers, and salient others.
• Contributes to the smooth implementation of the program .
• Collaborates with Program Coordinator and Executive Director to develop and implement methods for ongoing support for graduates of the Salud en tu Plato/Community Rx program.

Data Collection, Program Improvement, and Reporting

• Learns and gains competency in current data collection systems for the program.
• Enters data such as participant demographic, contact info, and test results into our systems.
• Generates data reports as requested and helps to ready data for presentation and reports to stakeholders.
• Works withProgram Coordinator and Executive Director to ensure ongoing improvement and quality control , including incorporating input from participants, volunteers, and partners.

Organizational Culture, Commitments, and Practices

• Familiarizes self with organizational culture, commitments, and practices.
• Assists in ensuring that Salud en tu Plato/Community Rx program communications and implementation conform to organizational parameters.
• Communicate organizational culture, commitments, and practices to volunteers as needed.
• Gently challenge internal discrepancies to support the health and integrity of the organization.

Additional Duties: Additional duties include but are not limited to the following:

• Provides general information to community members and makes referrals as appropriate.
• Provides support to events and projects.
• Makes copies, collates, and staples materials as needed.
• Orders supplies and/or makes purchases.
• Contributes to organizational presence in the community, communications with elected officials and funders, and development of organizational plans.
• Helps with translations of organizational website, promotions, and activities.

Knowledge, Experience, and Skills:

The ideal candidate for this position will have the following knowledge, experience, and skills:

• Bilingual, biliterate, and bicultural in English and Spanish required.
• Familiarity with various Latin o/a/x populations in Santa Cruz County
• Knowledge about the health benefits of plant-based diets
• Familiarization with organizational mission
• Effective written and oral communication skills
• Sensitivity towards, respect for, and understanding of cultural differences
• Experience working with diverse individuals and groups with varying backgrounds, skills, and expectations
• Experience working on teams
• Awareness of community organizations working on related issues
• Flexibility , ability to manage multiple tasks, good time management, resourcefulness
• Ability to share information in a way that is concise, articulate, and thorough
• Experience and/or skills in the following areas or be willing to learn: program implementation, outreach and promotions, collaboration, and education
• Ability to prioritize
• Preferred: Already following a plant-based diet or interested in adopting one

Special Requirements:

Willingness to work irregular hours, participate in events and meetings in the evenings and on weekends, and travel as necessary

Hours:

This position is 20 hours per week.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Wellness and Fitness Services

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