Administrative Assistant - MUST live in San Diego

Aldridge Pite, Llp; California (MO); Remote; USD 35,000 - 56,000; Full time

Job summary

An established industry player is seeking a dedicated individual to support its Judicial Operations teams across multiple states. This role involves e-filing documents, managing court notices, and providing excellent customer service. The ideal candidate will be tech-savvy, possess strong communication skills, and be highly organized. The firm offers a competitive salary, comprehensive benefits, and a flexible work environment, showcasing its commitment to employee well-being and professional growth. If you thrive in a fast-paced setting and are ready to make a difference, this opportunity is for you.

Benefits

Company Paid Life and Disability Insurance

Medical, Dental and Vision Plans

401K Retirement Savings Plan

Flexible Scheduling

Generous PTO Plan

Full Equipment Station for Remote Employees

Employee Assistance Plan

Wellness Programs

Learning and Development Opportunities

Qualifications

• High school diploma required.
• Proficient in Word, Excel, and Outlook.
• Strong written and verbal communication skills.

Responsibilities

• Efile pleadings with courts and process incoming mail.
• Prepare and send documents to courts in a timely manner.
• Assist with various filing tasks and answer incoming calls.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Customer Service

Time Management

Analytical Skills

Communication Skills

Organizational Skills

Problem Solving

Tech Savvy

Education

High School Diploma

Tools

Case Management System

Job description

Posted Friday, April 25, 2025 at 5:00 AM

Aldridge Pite, LLP is a multi-state law firm that focuses heavily on the utilization of technology to create work flow synergies with its clients and business partners. Aldridge Pite is a full-service provider of legal services to depository and non-depository financial institutions including banks, credit unions, mortgage servicing concerns, institutional investors, private firms, and other commercial clients. Aldridge Pite is dedicated to providing best-in-class representation across all of its Practice Areas through its unwavering subscription to three fundamental tenets: Partnership, Integrity, and Innovation.

Purpose

To provide support to the Judicial Operations teams for Alaska, Arizona, California, Hawaii, Idaho, Nevada, Oregon, Texas, Utah & Washington.

Specific Duties, Activities and Responsibilities

• Efile various pleadings with the courts
• Process HIecourt notices/exceptions
• Process incoming mail and route them to the attorneys or paralegals handling the case
• Scan documents into case management system
• Prepare and send courtesy documents to the courts in a timely manner
• Prepare and print documents for our Process Server
• Send documents for recording
• Process VOD requests
• Handle recordation of documents with the Bureau of Conveyances/Land Court
• Travel to court for emergency filing when needed
• Mail out commissioner checks and update case management system
• Assist with outer island filing tasks
• Answer incoming calls to the Aldridge Pite main office line
• Handle additional tasks or projects as needed in support of the foreclosure team

Job Requirements

• High school diploma required.

General Competency Factors

• Must be proficient in software tools, including but not limited to Word, Excel, Outlook, and the Internet.
• Must be tech savvy and able to learn new technology quickly.
• Must possess strong written and verbal communications skills.
• Must provide excellent customer service to internal and external customers
• Identifies and solves issues in a timely manner.
• Must be a team player and willing to help others intheir department whenever necessary.
• Must be extremely organized and be able to multi-task.
• Conscientious with respect to work completion, deadlines, time management and attendance.
• Takes initiative in face of obstacles and identifies what needs to be done and takes action.
• Demonstrates commitment to Firm’s vision, mission, and core values.
• Analytical and detail oriented, while working at a fast pace and capable of multi-tasking.
• Develops professional relationships and builds rapport with others.
• Overall good work ethic and willingness to adapt to change.

In addition to remote work for most positions, we offer a comprehensive benefit program including:

• Competitive Salary Range of $35,000 to $56,000
• Company Paid Life and Disability Insurance plans
• Medical, Dental and Vision Plans with Prescription coverage
• 401K Retirement Savings Plan
• Flexible scheduling (within reason, depending on position)
• Generous PTO plan for all full-time employees
• Full equipment station at no cost for remote employees, including dual monitors
• Employee Assistance Plan, offering free 24/7 counseling and consulting services to support emotional health and wellbeing
• Wellness programs and employee discounts
• Learning and development training opportunities for both personal and professional growth
• And so much more!

Aldridge Pite, LLP is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.