Program & Admissions Admin Specialist

Gateway Seminary; California (MO); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Gateway Seminary in the United States is seeking an Administrative Assistant to support the Doctor of Ministry program. The role handles inquiries and applicants, assists with recruitment for cohorts, and provides office support to the Program Coordinator.

Responsibilities include processing inquirers and applicants, maintaining prospect spreadsheets, coordinating communications, and performing general clerical duties.

Qualifications

• Bachelor’s degree required; 2–4 years related experience preferred.
• Excellent written and verbal communication in English.
• Proficient in MS Office and data entry.
• Ability to manage multiple tasks and maintain confidentiality.
• Strong organizational and teamwork skills.

Responsibilities

• Process all Inquirers: send E-packets, answer questions, enter into Prospect Spreadsheet, coordinate follow-up.
• Process all applicants: enter data into Prospect Spreadsheet and Jenzabar, gather admission information, remind applicants and references.
• Assist Program Coordinator: answer phones, process mail, send Field Mentor E-Packets, manage candidate materials.
• Set up candidate/field mentor Periodic Reviews and other duties as required.

Skills

Service

Interpersonal Skills

Oral Communication

Written Communication

Teamwork

Problem Solving

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Gateway Seminary in the United States is seeking an Administrative Assistant to support the Doctor of Ministry program. The role handles inquiries and applicants, assists with recruitment for cohorts, and provides office support to the Program Coordinator.

Responsibilities include processing inquirers and applicants, maintaining prospect spreadsheets, coordinating communications, and performing general clerical duties.