Program Administrator II

tulanectsi; New Orleans (LA); On-site; USD 60,000 - 85,000; Full time

Job summary

Tulane University seeks a Program Administrator to coordinate and manage grant-funded study plans aimed at improving HIV health outcomes. You will work with the Principal Investigator and a cross-institutional team to support study execution in Louisiana, including stakeholder communications and maintaining study schedules.

Responsibilities include organizing meetings, updating timelines, ensuring materials and infrastructure are in place, and monitoring budget and reporting requirements.

Qualifications

• Required Education and Experience: Master’s Degree in Public Health, Social Work, Education, or related field with 1 year of experience.
• OR: Bachelor’s Degree with 4 years of relevant experience.

Responsibilities

• Coordinate and manage grant-funded study plans focused on improving HIV health outcomes.
• Communicate with study members to keep them informed of developments and deadlines.
• Organize meetings, update study schedule, and maintain internal infrastructure.
• Ensure study completion is on-time, within budget, and compliant with reporting requirements.

Skills

Organization

Communication

IRB familiarity

Discretion

Collaboration

Accounting basics

HIV knowledge

Education

Master’s Degree in Public Health/related field

Bachelor’s Degree + 4 years relevant experience

Tools

Microsoft Project

Box

Zoom

Microsoft Teams

Job description

The Program Administrator coordinates and manages the execution of grant-funded study plans focused on improving HIV health outcomes. In collaboration with the study Principal Investigator and a cross-institutional team, the Program Administrator supports the study plan. The study plan includes creating and maintaining the Transdisciplinary Community Partner Board, information/data collection, facilitating regular pre-defined communication with the study team and Board members through in-person, telephone, and/or mobile app technology, and in-field community work. This position assists with the development of study materials, collaborates with study stakeholders, and ensures study completion is on-time, within budget, and in compliance with funding agency reporting requirements.

The primary responsibility for this position is to communicate with study members (individuals and organizations) to ensure they are aware of any new developments in the study’s status including but not limited to organizing meeting times and locations, updating the study schedule, designing, and maintaining internal team infrastructure, and ensuring that all necessary parties are aware of study deadlines. The Program Administrator’s duties also involve the day-to-day management and coordination of the study in Louisiana, ensuring all stakeholders have the resources/information they need to meet the objectives and deadlines set by the Principal Investigator(s).

Responsibilities

• Excellent organizational and communication skills
• Strong understanding of workflow or strategy software, such as Microsoft Project and Box, as well as collaboration and communication platforms, such as Zoom or Microsoft Teams
• Familiarity with Institutional Review Board process
• Ability to establish priorities, exercise discretion, maintain confidentiality and integrity.
• Ability to assist with the collaboration efforts between multiple organization study teams.
• Basic accounting skills
• Knowledge of HIV at a grassroots level, especially in the Deep South region
• Ability to work effectively with others of diverse personalities, education, and cultural backgrounds.
• Ability to prioritize and work with multiple study components simultaneously.
• Ability to successfully meet established study deadlines.
• Ability to work as part of a professional team and to collaborate effectively with individuals within the University as well as with outside contacts.

Qualifications

Required Education and Experience:

• Master’s Degree in Public Health, Social Work, Education, or a related field with 1 year of relevant experience
• OR
• Bachelor's Degree with 4 years of relevant experience.

Preferred Qualifications:

• HIV and/or community engagement experience

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

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