Project Manager III - Non Exempt

Tulane University; New Orleans (LA); On-site; USD 34,000 - 55,000; Part time

Job summary

Tulane University is seeking a Part‑Time Project Manager to provide administrative, operational, and project coordination support for the ARPA‑H MOCS research program led by Dr. Carolyn Bayer.

The role ensures successful execution by coordinating activities, monitoring milestones, maintaining documentation, and facilitating stakeholder communications. Responsibilities include organizing meetings, tracking action items, and assisting with budget, compliance, and reporting tasks while adhering to

Qualifications

• Bachelor's degree in Business Administration, Public Administration, Healthcare Administration, Research Administration, or related field.
• Minimum of three (3) years of progressively responsible administrative, project coordination, or program management experience.
• Experience supporting complex projects involving multiple stakeholders and competing priorities.
• Experience with budget tracking, meeting coordination, report preparation, and records management.
• Proficiency using Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Responsibilities

• Coordinate project activities and schedules for the ARPA‑H MOCS program.
• Monitor milestones and deliverables and maintain project documentation.
• Facilitate communications among internal and external stakeholders.
• Assist with financial, compliance, and reporting requirements.
• Prepare agendas, record minutes, and track action items from meetings.
• Develop and maintain spreadsheets, trackers, and reporting tools.
• Maintain document management and records retention across the project.
• Collaborate with faculty, staff, students, sponsors, and partners.

Skills

Project coordination

Communication

Attention to detail

Confidentiality

Independence

Meeting coordination

Education

Bachelor's degree in related field

Tools

Microsoft Office

SharePoint

Teams

Excel

Job description

The Part‑Time Project Manager provides administrative, operational, and project coordination support for the ARPA‑H Making Obstetrics Care Smart (MOCS) research program led by Dr. Carolyn Bayer at Tulane University. This position supports the successful execution of a federally funded multidisciplinary research initiative by coordinating project activities, monitoring milestones and deliverables, maintaining project documentation, facilitating communications among internal and external stakeholders, and assisting with financial, compliance, and reporting requirements. The incumbent serves as a key resource for organizing project operations and ensuring adherence to university and sponsor guidelines.

Responsibilities

• Excellent organizational and project management skills with strong attention to detail.
• Ability to manage multiple deadlines and priorities in a fast‑paced environment.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Demonstrated ability to work independently with minimal supervision.
• Skilled in coordinating meetings, preparing agendas, recording minutes, and tracking action items.
• Ability to develop and maintain spreadsheets, project trackers, and reporting tools.
• Proficiency in document management, records retention, and electronic filing systems.
• Strong interpersonal skills and the ability to collaborate effectively with faculty, staff, students, sponsors, and external partners.
• Working knowledge of financial reconciliation, purchasing processes, and budget monitoring.
• Ability to interpret and follow university, sponsor, and regulatory policies and procedures.
• Demonstrated proficiency with virtual collaboration platforms and project management tools.

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor's degree in Business Administration, Public Administration, Healthcare Administration, Research Administration, or a related field.
• Minimum of three (3) years of progressively responsible administrative, project coordination, or program management experience.
• Experience supporting complex projects involving multiple stakeholders and competing priorities.
• Experience with budget tracking, meeting coordination, report preparation, and records management.
• Proficiency using Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

PREFERRED QUALIFICATIONS:

• Experience supporting federally funded research programs, grants, or contracts.
• Experience in an academic medical center, university research environment, healthcare organization, or clinical research setting.
• Knowledge of sponsored research administration and sponsor reporting requirements.
• Familiarity with ARPA‑H, NIH, NSF, DoD, or other federal research funding agencies.
• Experience coordinating activities related to human subjects’ research, regulatory compliance, and Institutional Review Board (IRB) submissions.
• Experience with financial reporting and monitoring of sponsored project budgets.
• Certification in project management (CAPM, PMP, or equivalent) or research administration (CRA, CPRA, or equivalent) preferred.
• Advanced proficiency in Microsoft Excel, data tracking, and dashboard development.
• Experience supporting multidisciplinary teams involving researchers, clinicians, engineers, and external collaborators.
• Tulane University administrative or sponsored project experience preferred.

About Us

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at 504-865-4748 or by email at [e-mail] .