Program Administrator

Placements24; Queenstown (MD); On-site; USD 60,000 - 80,000; Full time

Job summary

Placements24 is seeking a highly organized Program Administrator to manage and support key programs at their Queenstown location. The role requires strong planning, communication, and stakeholder management to ensure successful program execution and alignment with organizational goals.

You will coordinate activities, maintain records, and prepare reports, working closely with program managers. This position emphasizes efficiency, accuracy, and collaborative teamwork in a structured environment

Qualifications

• Proven experience as a Program Administrator or similar support role.
• Strong organizational and time management skills with ability to manage multiple priorities.
• Excellent proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Strong communication and interpersonal skills for stakeholder engagement.

Responsibilities

• Coordinate program logistics, including scheduling meetings, events, and participant communications.
• Maintain program documentation, databases, and records with accuracy and completeness.
• Prepare program reports, presentations, and other essential documentation for stakeholders.
• Facilitate communication between program teams, participants, and management.
• Manage program budgets, track expenses, and process invoices and reimbursements.
• Ensure adherence to program timelines, milestones, and reporting requirements.

Skills

Program admin

Time management

Stakeholder engagement

Communication

Multitasking

Tools

Excel

PowerPoint

Job description

About the Role

Our client is seeking a highly organized and motivated Program Administrator to manage and support key programs at their Queenstown location. This role is central to ensuring the successful execution of program initiatives, requiring excellent planning, communication, and stakeholder management skills. You will be responsible for coordinating program activities, maintaining records, and facilitating smooth operations, working closely with program managers and teams. This position is vital for ensuring programs are delivered efficiently and effectively, contributing directly to the organization's strategic goals within the local community.

Key Responsibilities

• Coordinate program logistics, including scheduling meetings, events, and participant communications.
• Maintain program documentation, databases, and records with accuracy and completeness.
• Prepare program reports, presentations, and other essential documentation for stakeholders.
• Facilitate communication between program teams, participants, and management.
• Manage program budgets, track expenses, and process invoices and reimbursements.
• Ensure adherence to program timelines, milestones, and reporting requirements.

Requirements

• Proven experience as a Program Administrator or in a similar project support role.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Excellent proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Strong communication and interpersonal skills for stakeholder engagement.
• Experience with project management software or tools is highly desirable.
• Ability to work independently and as part of a team in a structured environment in Queenstown .

Benefits

• Competitive annual salary with regular reviews and potential for bonuses.
• Opportunity to contribute to impactful programs within the community.
• Comprehensive health insurance and retirement savings options.
• Professional development opportunities and training programs.
• A collaborative work environment focused on program success and team support.