Program Administrator

Wilson Elser (Professional Staff Careers); New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

401(k) retirement savings plan

Medical, dental, and vision insurance

Generous PTO plan

Job summary

A national law firm is seeking a full-time Program Administrator in New York City. The ideal candidate will have at least 3 years of civil litigation experience, a Bachelor’s degree or paralegal certificate, and strong communication and computer skills. Responsibilities include reviewing case information, maintaining case lists, and analyzing program data. An excellent benefits package is offered, including medical and 401(k). Salary ranges from $70,000 to $85,000 annually.

Qualifications

• 3+ years civil litigation experience in a law firm or insurance company preferred.
• Strong computer skills including document management systems and Microsoft Office.
• Ability to multitask, prioritize and meet deadlines.

Responsibilities

• Review and obtain information from internal and external systems.
• Create and update case lists as needed for the program.
• Analyze program data and provide regular updates to stakeholders.

Skills

Civil litigation experience

Document management systems

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Critical thinking skills

Attention to detail

Education

Bachelor's Degree

Paralegal certificate

Job description

Program Administrator

This person would be based in NYC Midtown for in office days.

The Position

This is an excellent opportunity for legal professionals seeking to expand their careers who are interested in gaining fast-paced professional experience with a national law firm.

Key Responsibilities

• Review and obtain information from internal and external systems, as required
• Create new files as necessary
• Create, maintain, and update case lists as needed for the program
• Monitor activities of and providing guidance to program personnel to aid in the compliance with client and firm guidelines and protocols
• Track key performance metrics and case deadlines on a large volume of files; update internal and client-facing databases and systems as needed
• Analyze program data and provide stakeholders with updates on a regular basis
• Organize and distribute program documents and information as needed
• Coordinate regular team meetings as required
• Assist in the preparation of reports and presentations
• Correspond with clients, claims professionals and attorneys regarding issues, metrics, workflows, and deadlines
• Respond timely to emails, questions, and one-off program related requests

Qualifications

• 3 or more years civil litigation experience in a law firm or with an insurance company preferred
• Bachelor’s Degree and/or paralegal certificate preferred
• Strong computer skills, including document management systems, Microsoft Word, Outlook, PowerPoint, and Excel
• Advanced Excel skills preferred, including the ability to organize, compare, combine, process, and manipulate large data sets, and create and use pivot tables and functions
• Strong written and oral communication skills
• Ability to apply critical thinking skills, identify and understand the cause of problems, and suggest and implement solutions
• Ability to multitask, prioritize and balance competing demands to meet deadlines
• Ability to work independently as well as part of a team
• Ability to thrive in a fast‑paced environment
• Attention to detail

This position is considered full‑time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: $70,000 - $85,000 USD

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [e-mail].

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicant's race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

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