Business Line Program Administrator

Wilson Elser (Professional Staff Careers); New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) retirement savings plan

Medical, dental, and vision insurance

Generous PTO plan

Corporate discount plans

Job summary

A leading defense litigation firm is looking for a Business Line Program Administrator in New York. This role involves supporting client program operations through analytical insights and collaboration. Ideal candidates will have civil litigation experience and strong skills in communication, organization, and problem-solving. The position offers a salary range between $65,000 and $85,000, along with a competitive benefits package including 401(k) and health insurance. Remote work options are available.

Qualifications

• 3+ years of civil litigation experience preferred.
• Bachelor's degree or equivalent is required.
• Exceptional leadership and organization skills.
• Proficiency in document management systems and Microsoft Office Suite.
• Strong written and oral communication skills.

Responsibilities

• Review and analyze information to provide actionable insights.
• Collaborate with program leads for day-to-day operations.
• Create and maintain a comprehensive knowledge bank.
• Identify program gaps and recommend solutions.
• Analyze key performance metrics and keep systems updated.

Skills

Civil litigation experience

Leadership skills

Time management

Document management systems

Microsoft Office Suite

Written and oral communication

Problem-solving

Education

Bachelor's degree or equivalent

Tools

Microsoft Excel

Job description

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Business Line Program Administrator position.

This position can be remote in any state where we have an office.

The Position

The Business Line Program Administrator plays a vital part in supporting client program operations by providing analytical insights, training, and oversight to ensure the seamless management of key processes and data. The ideal candidate will excel in tracking and monitoring critical program metrics, developing operational tools, and fostering team collaboration to maintain compliance with client and firm guidelines.

Additionally, this position will involve regular interaction with clients, claims professionals, and attorneys to address issues, review performance metrics, and drive continuous improvement.

Responsibilities

• Review and analyze information from internal and external systems to provide actionable insights and recommendations.
• Collaborate closely with program leads to ensure seamless day-to-day business operations and support program success.
• Create and maintain a comprehensive knowledge bank to empower team members and streamline business processes.
• Identify program gaps and recommend impactful solutions to maintain compliance with client and firm guidelines.
• Analyze and report on key performance metrics and case deadlines across a high volume of files, keeping internal and client-facing systems up to date.
• Analyze program data and provide stakeholders with updates on a regular basis.
• Develop and distribute program documents, reports, and presentations to drive understanding and collaboration.
• Serve as a point of contact for the client, claims professionals, and attorneys addressing issues and ensuring smooth workflows and deadlines are met.
• Manage compliance with program related requests and maintain adherence to established protocols.

Qualifications

• A minimum of 3 years of civil litigation experience in a law firm or with an insurance company is preferred, showcasing your ability to navigate complex legal processes.
• A bachelor’s degree or equivalent required. Experience or knowledge in project management or process improvement is a strong advantage.
• Exceptional leadership, time management and organization skills to inspire teams and streamline operations.
• Proficiency in document management systems and Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel) is essential. Advanced Excel capabilities, such as working with pivot tables, large data sets, and complex functions, are highly preferred.
• Strong written and oral communication skills to engage effectively with diverse stakeholders.
• Demonstrated ability to analyze complex situations, identify root causes, propose actionable solutions, and implement improvements with measurable results.
• Proven ability to manage multiple priorities, balance competing demands, and consistently meet deadlines in a dynamic environment.
• Flexibility to work both independently and collaboratively as part of a team.
• Ability to excel in a fast-paced environment while maintaining focus, efficiency, and attention to detail.
• A holistic approach to problem-solving, combining big picture thinking with meticulous attention to detail to achieve strategic goals.

Compensation and Benefits

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range: $65,000 - $85,000 USD

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at [e-mail].

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.

Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.

California Residents may review our CCPA notice for applicants and employees here.