Business Line Program Administrator

Wilson Elser (Professional Staff Careers); Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401k match

Generous PTO plan

Access to corporate discount plans

Job summary

A defense litigation law firm is looking for a Business Line Program Administrator to support client program operations. This role involves analyzing data, collaborating with program leads, and providing insights. Candidates should have at least 3 years of civil litigation experience and a bachelor's degree. The firm offers a remote work option, an outstanding benefits package, and opportunities for career growth.

Qualifications

• 3+ years of civil litigation experience in a law firm or insurance company.
• Experience or knowledge in project management or process improvement is a strong advantage.
• Ability to work independently and collaboratively.

Responsibilities

• Review and analyze information from internal and external systems.
• Collaborate with program leads for seamless operations.
• Create and maintain comprehensive knowledge bank.

Skills

Civil litigation experience

Leadership skills

Proficiency in Microsoft Office

Analytical skills

Time-management

Education

Bachelor’s degree or equivalent

Tools

Document management systems

Microsoft Excel

Job description

Wilson Elser is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal’s survey of the nation’s largest law firms.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Business Line Program Administrator position.

This position can be remote in any state where we have an office.

The Position

The Business Line Program Administrator plays a vital part in supporting client program operations by providing analytical insights, training, and oversight to ensure the seamless management of key processes and data. The ideal candidate will excel in tracking and monitoring critical program metrics, developing operational tools, and fostering team collaboration to maintain compliance with client and firm guidelines.

Additionally, this position will involve regular interaction with clients, claims professionals, and attorneys to address issues, review performance metrics, and drive continuous improvement.

Responsibilities

• Review and analyze information from internal and external systems to provide actionable insights and recommendations.
• Collaborate closely with program leads to ensure seamless day‑to‑day business operations and support program success.
• Create and maintain a comprehensive knowledge bank to empower team members and streamline business processes.
• Identify program gaps and recommend impactful solutions to maintain compliance with client and firm guidelines.
• Analyze and report on key performance metrics and case deadlines across a high volume of files, keeping internal and client‑facing systems up to date.
• Analyze program data and provide stakeholders with updates on a regular basis.
• Develop and distribute program documents, reports, and presentations to drive understanding and collaboration.
• Serve as a point of contact for the client, claims professionals, and attorneys addressing issues and ensuring smooth workflows and deadlines are met.
• Manage compliance with program‑related requests and maintain adherence to established protocols.

Qualifications

• A minimum of 3 years of civil litigation experience in a law firm or with an insurance company is preferred, showcasing your ability to navigate complex legal processes.
• A bachelor’s degree or equivalent required. Experience or knowledge in project management or process improvement is a strong advantage.
• Exceptional leadership, time‑management and organization skills to inspire teams and streamline operations.
• Proficiency in document management systems and Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel) is essential. Advanced Excel capabilities, such as working with pivot tables, large data sets, and complex functions, are highly preferred.
• Strong written and oral communication skills to engage effectively with diverse stakeholders.
• Demonstrated ability to analyze complex situations, identify root causes, propose actionable solutions, and implement improvements with measurable results.
• Proven ability to manage multiple priorities, balance competing demands, and consistently meet deadlines in a dynamic environment.
• Flexibility to work both independently and collaboratively as part of a team.
• Ability to excel in a fast‑paced environment while maintaining focus, efficiency, and attention to detail.
• A holistic approach to problem‑solving, combining big picture thinking with meticulous attention to detail to achieve strategic goals.

Salary Range: $65,000 - $85,000 USD

Why Should You Apply?

• Benefits: Outstanding benefits package, including 401k match and generous PTO plan
• Career Growth: Ample opportunities for professional development and advancement
• Employee Perks: Access to corporate discount plans and other benefits

Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicant's race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.