Program Administrative Specialist

UM27 Coppin State University (CSU); United States; On-site; USD 68,000 - 83,000; Full time

Benefits offered by this job

Health insurance (medical)

Dental insurance

Vision insurance

Retirement plan contributions

Paid leave & federal holidays

Job summary

Coppin State University in the United States is seeking a Program Administrative Specialist to support Graduate Studies. The role covers evaluating applications and transcripts for compliance with admission standards and assisting with deadlines set by the Graduate School.

Key duties include handling inquiries from graduate applicants, composing communications, and coordinating acceptance/denial letters while ensuring policy adherence and smooth day-to-day operations in the Admissions Office.

Qualifications

• Bachelor's degree required.
• Experience in admissions or enrollment is a plus.
• Ability to multitask in a dynamic environment.
• Good organization and cross-program collaboration skills.

Responsibilities

• Review and evaluate applications and transcripts for compliance with academic standards.
• Process acceptance/denial letters and communicate actions to applicants.
• Respond to inquiries from graduate applicants regarding admission requirements.
• Notify departments of actions and assist in coordinating departmental admissions policies.

Skills

Multitasking

Organization

Cross-department collaboration

Education

Bachelor's degree

Job description

Job Posting: JR102250 Program Administrative Specialist (Open) Department: Graduate Studies , PM

Position Type: Regular

Open Date: 10-28-2026

Close Date: 11-18-2026

$75,000 annually

Job Description

Candidate will be able to review and evaluate applications and transcripts for compliance with academic standards and assist in monitoring and enforcing graduate admission regulations and deadlines established by the Graduate School.

Other responsibilities

Other responsibilities will include Responding to inquiries from graduate applicants regarding admission to the Graduate School; composes letters, FAX, Telex and e-mail communications; sends pre-applications and applications; may certify financial solvency and first-year support; provides conditional and final letters of admission.

Key Responsibilities

• Reviews and evaluates applications and transcripts for compliance with academic standards and assists in monitoring and enforcing graduate admission regulations and deadlines established by the Graduate School and recommends admissibility within those criteria and is responsible for day-to-day operations of Graduate Admissions Office in the absence of the Director.
• Processes, edits and distributes acceptance and denial letters; keeps informed regarding changes in policies, procedures and criteria governing graduate school admission.
• Responds to written, telephone and personal inquiries for information regarding graduate admission policies, regulations, procedures and deadlines.
• Provides information to and assists departmental admissions committees regarding policies, regulations, procedures and criteria governing graduate school admission and notifies academic departments of action taken.
• Revises and edits graduate application form in cooperation with departmental admissions committees and graduate school, approves copy and makes arrangements for printing.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Minimum Qualifications

• EDUCATION Bachelor's degree.
• EXPERIENCE Experience in admissions, enrollment a plus.
• KNOWLEDGE, SKILLS, AND ABILITIES Ability to multitask and work in a dynamic environment.
• Good organization skills and the ability to work across programs and departments essential.

Conditions of Employment

• No or very limited physical effort required.
• No or very limited exposure to physical risk.
• Work is normally performed in a typical interior/office work environment.

Additional Job Information

BENEFITS SUMMARY Coppin State University offers a competitive benefits package to include health insurance options (medical, dental, vision), life and disability insurance, retirement plan contributions, as well as paid leave and federal holidays for all regular employees.

Please see the link below to view the benefits that Coppin State University has to offer. https://www.coppin.edu/benefits

E-VERIFY STATEMENT

This agency participates in the E-Verify system for verification of citizenship and employment authorization.

Equal Opportunity Statement

Coppin State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, genetic information, marital status, pregnancy, age, disability status or veteran status.

View the EEOC Know Your Rights poster for more information regarding your rights under the law.

If you experience difficulties utilizing the online application system or you require reasonable accommodations during any part of the pre‑employment process, please contact Human Resources at [e-mail]. Please note that only inquiries regarding a request for reasonable accommodation or system issues will be responded to when contacting this e‑mail account. Reasonable accommodation will be considered on a case‑by‑case basis.

Coppin State University is a fully accredited institution and a member of the University System of Maryland. Founded in 1900, Coppin, a Historically Black Institution in a dynamic urban setting, serves a multi-generational student population and provides education opportunities while promoting lifelong learning. The university fosters leadership, social responsibility, civic and community engagement, cultural diversity and inclusion, and economic development. Coppin offers 36 Bachelor's, 13 Master's degree programs and 1 Doctoral degree program.