Program Administrative Specialist

WestCare Inc; Murphysboro (IL); On-site; USD 21,000 - 23,000; Full time

Job summary

WestCare Foundation in Murphysboro, IL is seeking an Administrative Assistant to provide administrative and clerical support for the SUPR program.Responsibilities include scheduling, correspondence, reporting, and meetings coordination.

The role requires a high school diploma or equivalent, strong MS Office skills, and the ability to pass background checks and a pre-employment drug screening. The position emphasizes organization, confidentiality, and teamwork within an institutional setting.

Qualifications

• Essential qualifications include being highly organized, detail oriented and able to manage time effectively.
• Proficiency with Microsoft Office applications and strong written communication are required.
• Excellent interpersonal and communication skills; ability to maintain confidentiality and pass background checks.

Responsibilities

• Provide administrative/secretarial support to the assistant program coordinator and lead counselor, including scheduling, correspondence, and reports.
• Coordinate meetings: announcements, agenda, materials, and minutes transcription.
• Provide clerical support to counseling and administrative staff as requested.
• Assist in development and implementation of treatment policies and program materials.
• Make travel arrangements for staff; maintain administrative filing system.
• Review and distribute incoming mail for staff; assist with payroll and supplies.
• Uphold the WestCare Foundation mission and goals; perform other duties as assigned.

Skills

Organized

Detail-oriented

Time management

Microsoft Office

Communication skills

Interpersonal skills

Writing skills

Discretion/ confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

WestCare Foundation in Murphysboro, IL is seeking an Administrative Assistant to provide administrative and clerical support for the SUPR program.Responsibilities include scheduling, correspondence, reporting, and meetings coordination.

The role requires a high school diploma or equivalent, strong MS Office skills, and the ability to pass background checks and a pre-employment drug screening. The position emphasizes organization, confidentiality, and teamwork within an institutional setting.