Administrative Assistant - Corrections & SUPR Program Support

WestCare; Lincoln (IL); On-site; USD 22,000 - 26,000; Full time

Job summary

WestCare Foundation seeks an Administrative Assistant at Logan Correctional Facility in Lincoln, IL. The role provides administrative/clerical support for the SUPR program, handling scheduling, correspondence, reports, and file management, ensuring adherence to program policies.

The position requires a high school diploma, strong MS Office skills, attention to detail, and excellent writing and communication abilities.

Qualifications

• Must be highly organized, detail focused, and have excellent time management.
• Must possess strong computer skills, to encompass all Microsoft Office applications
• Excellent communication and interpersonal skills
• Superior writing skills
• Ability to pass background check
• Ability to obtain and maintain OIG LEIE clearance
• Ability to pass pre-employment drug screening
• Ability to exercise good judgment and discretion
• Ability to work well in a team environment
• Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality
• Must have professional appearance and demeanor
• Ability to obtain and maintain clearance from Illinois Department of Corrections
• Ability to obtain and maintain CPR certification, first aid certification, and an annual tuberculosis test

Responsibilities

• Provide administrative/secretarial support to the assistant program director/supervising clinical counselor, e.g., scheduling appointments; correspondence; handling incoming/outgoing phone contacts; typing monthly, quarterly, and annual reports; and other related duties.
• Coordinate and prepare for designated programmatic meetings, including meeting announcements, agenda, meeting materials, and recording/transcription of minutes of meetings.
• Provide clerical support to the counseling and administrative staff as requested.
• Assist in the development and implementation of substance abuse treatment policies, procedures, and program materials.
• Perform general clerical and data entry assignments.
• Organize and maintain filing system for administrative files and other relevant files.
• Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff.
• Assist in familiarizing clients to the program, including rules incentives, and other pertinent information for client success.
• Make travel arrangements for staff members as needed.
• Embrace and embody the mission, vision, guiding principles, clinical vision, and goals of WestCare Foundation.
• Perform any other duties as assigned.

Skills

Highly organized

Detail oriented

Time management

MS Office proficiency

Excellent communication

Superior writing

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

WestCare Foundation seeks an Administrative Assistant at Logan Correctional Facility in Lincoln, IL. The role provides administrative/clerical support for the SUPR program, handling scheduling, correspondence, reports, and file management, ensuring adherence to program policies.

The position requires a high school diploma, strong MS Office skills, attention to detail, and excellent writing and communication abilities.