Program Administrative Assistant - Full-Time (On-Site)

Emmauspgh; Pittsburgh (Allegheny County); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Healthcare benefits

Dental & Vision coverage

Paid time off

Disability insurance

Life insurance

403b retirement plan

Tuition reimbursement

EAP

Job summary

Emmaus Community is seeking an Administrative Assistant – Program to provide clerical and administrative support to agency leadership, program staff, and individuals served. Responsibilities include maintaining records, coordinating communications, scheduling meetings, and assisting with compliance requirements.

The role requires a High School diploma or higher, 2+ years of administrative experience, and proficiency with Microsoft Office. Occasional travel and flexible hours may be needed.

Qualifications

• High School Diploma or higher; Two or more years of administrative or office experience preferred; proficiency with Microsoft Office (SharePoint, Word, Excel, PowerPoint)
• Strong communication, organizational and time management skills; ability to multi-task and to maintain confidentiality.

Responsibilities

• Provide clerical support such as typing, organizing, filing, copying, distributing mail, faxing and shredding.
• Help ensure compliance with all State and County mandated regulations.
• Intake preparation; ISP documentation, scheduling, follow up.
• Resident training: scheduling, tracking; fire safety: site, drills.
• Attend and participate in staff meetings; completes required monthly trainings.

Skills

Microsoft Office

Communication skills

Organizational skills

Time management

Multi-tasking

Education

High School Diploma or higher

Tools

SharePoint

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Emmaus Community is seeking an Administrative Assistant – Program to provide clerical and administrative support to agency leadership, program staff, and individuals served. Responsibilities include maintaining records, coordinating communications, scheduling meetings, and assisting with compliance requirements.

The role requires a High School diploma or higher, 2+ years of administrative experience, and proficiency with Microsoft Office. Occasional travel and flexible hours may be needed.