Program Administrative Assistant

Catholic Social Services of Columbus; Columbus (OH); On-site; USD 55,875,456 - 57,308,160; Full time

Benefits offered by this job

403(b) with match

Free Parking

Hourly pay: $19.50-$20.00 per hour

Job summary

Catholic Social Services in Columbus, OH, is seeking a Program Administrative Assistant to provide data entry and clerical support for senior programs under AmeriCorps Senior. This role serves as the first line of contact for clients in Senior Companions, Foster Grandparents, and Super Neighbor, with varied hours per week and benefits for full-time staff.

Responsibilities include answering phones, processing timecards, filing, and ensuring compliance with funders.

Qualifications

• High School diploma or equivalent.
• Administrative/clerical experience.
• Proficient in Microsoft Office Suite or similar software.

Responsibilities

• Answer phones and assist clients in a professional manner.
• Update and submit timecard data for timely and accurate payments.
• Accurate filing of documents in client files.
• Audit client files to ensure compliance with funders' requirements.
• Assist with monthly in-service training.
• Participate in ongoing monitoring and evaluation of the volunteers and site visits, as needed.
• Maintain case records by guidelines and time limits, including completing case/progress notes, transferring cases, closing cases, etc.

Skills

Organizational skills

Communication skills

Background check clearance

Education

High School or equivalent

Tools

Microsoft Office

Job description

Since 1945, Catholic Social Services (CSS) has been a source of compassion, dignity, and hope for those Christ calls us to serve throughout our community. Serving over 10,000 individuals annually, our mission is supported by dedicated volunteers who help seniors find connections, guide families towards a brighter future, and assist young adults in transitioning to the workforce. Rooted in the belief that every person reflects the image of God, we journey together as neighbors, empowering individuals to shape their own futures with our unwavering support.

Position Summary

The Program Administrative Assistant will provide data entry and clerical duties, including the first line of contact for our clients in the senior programs, Senior Companions, Foster Grandparents and Super Neighbor. The programs are a division of the AmeriCorps Senior programs, the federal agency improving lives, strengthening communities, and fosters civic engagement through service and volunteering.

Schedule

CSS is hiring for either 1) Part time, 20-25 hours per week OR 2) Full time, 30 hours per week with benefit for this position. Depending on the candidate’s preference.

Duties / Responsibilities

• Answer phones and assist clients in a professional manner.
• Update and submit timecard data for timely and accurate payments.
• Accurate filing of documents in client files.
• Audit client files to ensure compliance with funders’ requirements.
• Assist with monthly in-service training.
• Participate in ongoing monitoring and evaluation of the volunteers and site visits, as needed.
• Maintain case records by guidelines and time limits, including completing case/progress notes, transferring cases, closing cases, etc.

Education and Experience

• High School or equivalent
• Administrative/clerical experience.
• Proficient in Microsoft Office Suite or similar software.

Required Skills / Abilities

• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Pass a BCI/FBI criminal background check and drug screening.

Work Environment

• Typical office environment, with minimal exposure to excessive noise or adverse environmental issues.
• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift 15 lbs.

Benefits

• Excellent Team Environment
• 403(b) Retirement Savings Plan w/match after one (1) year of employment
• Free Parking
• Hourly pay: $19.50 -$20.00 per hour, depending on experience

CSS is an Equal Opportunity Employer and does not discriminate based on race, color, religion, age, sex (including pregnancy), national origin, age, disability or genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. CSS is a drug free workplace.