Program Administration Records Coordinator

Sevita; Indianapolis (IN); On-site; USD 21,000 - 28,000; Full time

Job summary

REM Community Services, part of Sevita, is seeking an organized Records Clerk to compile, verify, and file client records at our Indianapolis location. You will respond to medical records requests and enter data into our computer system, supporting program staff and ensuring data accuracy.

Key responsibilities include maintaining filing systems, processing new client records, and coordinating document flow while traveling as needed. High school diploma and basic office experience are required.

Qualifications

• High School Diploma or equivalent.
• Six months of general office experience.
• Experience in medical records preferred.

Responsibilities

• Compiles, verifies, types, and files individual records.
• Responds to requests for medical records and performs other assigned clerical duties.
• Operates computer to enter and retrieve individual data.
• Maintains files and individual records in a timely manner by updating and filing client data upon receipt of information.
• Initiates records for new clients and creates computer index.
• Prepares file labels and maintains and audits filing sequence.
• Assists in copying and distribution of record information per policy.
• Sends and receives information via facsimile machine.
• Keeps supervisor informed of problems or issues.

Education

High School Diploma or equivalent

Six months of general office experience

Experience in medical records preferred

Job description

REM Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Summary

Compiles, verifies, types, and files individual records. Responds to requests for medical records and performs other assigned clerical duties. Operates computer to enter and retrieve individual data.

Essential Job Functions

To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below.

• Maintains files and individual records in a timely manner by updating and filing client data upon receipt of information.
• Initiates records for new clients and creates computer index. Prepares file labels and maintains and audits filing sequence.
• Assists in copying and distribution of record information per policy. Sends and receives information via facsimile machine.
• Operates computer to enter and retrieve individual data.
• Maintains forms supply, including packet preparation.
• Reviews clinical documentation prepared by program staff to ensure that timecard and clinical documentation coincide. Ensures accuracy of all data. Provides appropriate and timely follow-up and tracking as needed.
• Forwards appropriate documents and information to other program staff upon request.
• Keeps supervisor informed of problems or issues.
• Performs other related duties and activities as required.

Supervisory Responsibilities

• None required

Minimum Knowledge And Skills Required For The Job

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job.

Education And Experience

• High School Diploma or equivalent
• Six months of general office experience
• Experience in medical records preferred

Certificates, Licenses, And Registrations

• None required

Other Skills And Abilities

• N/A

Other Requirements

• Travel as needed

Physical Requirements

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.