Program Administration Records Coordinator

Sevita; Baton Rouge (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Sevita, parent company of ResCare Community Living, is seeking a detail-oriented records clerk to manage and protect client records, perform data entry, and respond to records requests. The role involves maintaining accurate filing systems and supporting program staff with documentation needs.

The position emphasizes strict data accuracy and compliance with policy, with travel as needed. A high school diploma and basic office experience are required. Experience in medical records is preferred.

Qualifications

• High School Diploma or equivalent.
• Six months of general office experience.
• Experience in medical records preferred.

Responsibilities

• Compile, verify, type and file individual records.
• Respond to requests for medical records and related clerical duties.
• Enter and retrieve data using computer systems.
• Maintain filing and record systems and ensure accuracy of information.
• Coordinate document distribution and transfer via approved channels.
• Support supervisors and staff by handling routine administrative tasks.

Skills

General office experience

Medical records experience

Education

High School Diploma or equivalent

Job description

ResCare Community Living, a part of the Sevita family, provides quality services that empower individuals, enhance independence, and help people live well. Since 1974, we’ve supported individuals with intellectual and developmental disabilities to live more independently at home and in their community. With our dedicated team and experienced staff, we provide person-centered services that help people build skills, overcome challenges, and reach their full potential.

Summary

Compiles, verifies, types, and files individual records. Responds to requests for medical records and performs other assigned clerical duties. Operates computer to enter and retrieve individual data.

Essential Job Functions

• Maintains files and individual records in a timely manner by updating and filing client data upon receipt of information.
• Initiates records for new clients and creates computer index. Prepares file labels and maintains and audits filing sequence.
• Assists in copying and distribution of record information per policy. Sends and receives information via facsimile machine.
• Operates computer to enter and retrieve individual data.
• Maintains forms supply, including packet preparation.
• Reviews clinical documentation prepared by program staff to ensure that timecard and clinical documentation coincide. Ensures accuracy of all data. Provides appropriate and timely follow-up and tracking as needed.
• Forwards appropriate documents and information to other program staff upon request.
• Keeps supervisor informed of problems or issues.
• Performs other related duties and activities as required.

Supervisory Responsibilities

• None required

Minimum Knowledge And Skills Required For The Job

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform the job.

Education And Experience

• High School Diploma or equivalent
• Six months of general office experience
• Experience in medical records preferred

Certificates, Licenses, And Registrations

• None required

Other Skills And Abilities

• N/A

Other Requirements

• Travel as needed

Physical Requirements

• Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.