Program Admin Coordinator - Job Posting Only

Abba Staffing & Consulting; Grapevine (TX); On-site; USD 29,000 - 32,000; Part time

Job summary

Abba Staffing & Consulting seeks an experienced Administrative Assistant for a Non-Profit in the Grapevine area. The role is part-time (15-20 hours/week) and on-site, offering $21.39 per hour. Responsibilities include document preparation, scheduling, data entry, and maintaining vendor and program records.

Prior experience in administration and strong organizational skills are required. Qualifications include a high school diploma (associate or bachelor’s preferred), proficiency in Microsoft

Qualifications

• Proficient in Microsoft Office Suite and data management software.
• Strong time management and prioritization skills.
• Detail-oriented with strong problem-solving abilities.

Responsibilities

• Provide direct administrative support to Operations Support Manager.
• Prepare documents, schedule meetings, and coordinate events.
• Maintain organized records of vendor contracts, maintenance logs, invoices, and other operational documents.
• Track and follow up on work orders; monitor inventory and supplies.
• Archive files accurately according to retention requirements; review program data reports for accuracy.

Skills

Microsoft Office Suite

Data Management software

Time management

Prioritization

Attention to detail

Problem-solving

Education

High school diploma

Associate or Bachelor's Degree preferred

Job description

$ 21.39 Per Hour

Part Time (15-20 Hours Per Week )

On Site

Seeking an experienced Administrative Assistant for a Non-Profit in the Grapevine area.

QUALIFICATIONS:

• High school diploma required. Associate or Bachelor's Degree preferred.
• Computer skills required: Microsoft Office Suite and Data Management software
• 3+ years of administrative, executive support, or program coordination
• Knowledge of office management systems, equipment and procedures
• Excellent time management skills, ability to prioritize work, attention to detail and problem-solving skills.

DUTIES AND RESPONSIBILITIES:

• Provide direct administrative support to the Operations Support Manager
• Document Preparation, scheduling, and meeting coordination
• Maintain organized records of vendor contracts, maintenance logs, invoices, and other operational documents
• Assist in tracking and follow up on work orders
• Monitor inventory and supplies
• Maintain archived files accurately and according to retention requirements.
• Review program data reports in data management system monthly for accuracy and completeness. Collaborate with program staff to correct errors.
• Participate in regular staff meetings, staff training programs, and accept responsibility for contributing to the development of positive team relationships.
• Adhere to agency policy, procedures, confidentiality, and the professional code of ethics.
• Heavy data entry
• Other duties as assigned.

#IND1