Program Admin & Coordination Specialist

ARES Corporation; Huntsville (AL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA/FSA Accounts

Life & Disability Insurance

Critical Illness & Accident Insurance

ESOP

401(k) Plan

Paid Time Off & Holidays

Job summary

ARES Technical Services Corporation seeks an organized Administrative Assistant to support the CPSS Program, Planning, and Control II contract in Huntsville, AL. You will coordinate onboarding, badging, travel, meetings, and internal communications, serving as a central point for contract operations and coordination.

The role requires strong written and verbal communication, attention to detail, and the ability to manage multiple priorities in a dynamic NASA program environment, with

Qualifications

• High school diploma or equivalent; higher degrees preferred.
• 3+ years of administrative, executive support, or program office experience.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Strong editing, proofreading, and document formatting skills.
• Ability to obtain and maintain a NASA badge.

Responsibilities

• Serve as the primary contact for contract badging activities and onboarding.
• Maintain contract distribution lists and internal communications.
• Coordinate domestic travel and provide admin support for personnel.
• Support NASA IT account requests, onboarding, equipment, and setup.
• Assist with formatting documents, graphics, charts, and presentations.
• Edit and quality-check monthly reports and deliverables.
• Utilize NASA tools such as iSite and SharePoint for collaboration.
• Coordinate meetings, workshops, and contract events including logistics.
• Serve as Safety Point of Contact for safety communications and activities.
• Collaborate with HR, Security, IT, Contracts, Finance, Facilities.
• Track actions and ensure timely completion of recurring deliverables.
• Provide general admin support to contract leadership.

Skills

Verbal communication

Written communication

Organizational skills

Microsoft Office Suite

Education

High school diploma or equivalent

Associate's degree preferred

Bachelor's degree preferred

Tools

NASA iSite

SharePoint

Job description

ARES Technical Services Corporation seeks an organized Administrative Assistant to support the CPSS Program, Planning, and Control II contract in Huntsville, AL. You will coordinate onboarding, badging, travel, meetings, and internal communications, serving as a central point for contract operations and coordination.

The role requires strong written and verbal communication, attention to detail, and the ability to manage multiple priorities in a dynamic NASA program environment, with