Project Manager, CBMI

Regenstrief-Institute; Indianapolis (IN); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Regenstrief Institute in Indianapolis, IN, is seeking a Project Manager to oversee grant-funded projects. You will manage client relationships, coordinate with project owners, and ensure compliance with budgets and regulations across multiple teams.

The role requires strong project management skills, experience with research administration, and the ability to coordinate IRB submissions. This hybrid position combines onsite collaboration with remote work flexibility.

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• Combined 3 years’ experience in Project coordination and/or project management is required.
• Background in public health is preferred.
• Experience submitting Federal grant proposals is preferred.

Responsibilities

• Manages client relationships and client satisfaction.
• Represents PI’s/staff management in meetings and makes decisions on project issues in coordination with project owners.
• Monitors and manages requirements scope in coordination with project owners and customers.
• Assists project investigators and/or customers in initiation and management of research projects.
• Prepares and maintains documentation to support accuracy in carrying out protocols.
• Meets and manages all responsibilities in a timely manner.
• Assists project owners in identification and resolution of issues related to security and privacy regulations.
• Interacts with the administration to ensure compliance for all University/Federal/Institute regulations.
• Understands the business requirements of the project.
• Works with project owner in making decisions on project related issues.
• Works with the project owner and Center Leadership in making high-level implementation/operational decisions on projects.
• Works with the finance, grants staff and Center Leadership to prepare and monitor budgets as well as maintaining budget reports to ensure goals are met.
• Seeks feedback from others as necessary to ensure decisions do not conflict with business.
• Works with project owner to develop and coordinate the implementation of project work plans and timelines.
• Uses creative thinking to determine goals and develop and improve processes.
• Prepares and maintains IRB submissions and acts as a point of contact for IRB information and guidance for investigators and other staff as applicable.
• Prepares and presents reports to clients, granting agencies, or other persons.
• Assists in development and submission of grant applications.
• Conducts meetings, including organizing and leading meetings, producing agendas, writing and distributing minutes, and maintaining written records for all.
• Works with project owner and client or granting agencies to manage project components.
• Works with the project owner to plan, coordinate, and manage the work of project team members

Skills

Project management

Team management

Data privacy practices

Budget tracking

Grant proposals

Research administration

Communication skills

Public health awareness

Education

Bachelor’s degree in a related field or equivalent experience

Job description

Regenstrief Institute
Indianapolis, IN 46202, USA

Description

POSITION PURPOSE:

The Project Manager works to manage projects funded by granting agencies and other customers. The Project Manager works closely with the project owner to manage the client or agency relationship, ensuring their satisfaction with the project.

This position is a hybrid position with at least (1) day of onsite activity based on business needs.

Although this teams opening is designed for a Project Manager candidate, applicants with more or less research experience maybe considered for alternative roles.

POSITION ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

Related responsibilities include:

Manages client relationships and client satisfaction

Represents PI’s/staff management in meetings and makes decisions on project issues in coordination with project

Monitors and manages requirements scope in coordination with project owners and customers

Assists project investigators and/or customers in initiation and management of research projects

Prepares and maintains documentation to support accuracy in carrying out protocols

Meets and manages all responsibilities in a timely manner

Assists project owners in identification and resolution of issues related to security and privacy regulations such as

Interacts with the administration to ensure compliance for all University/Federal/Institute regulations

Understands the business requirements of the project.

Works with project owner in making decisions on project related issues

Works with project owner and Center Leadership in making high-level implementation/operational decisions on projects

Works with the finance, grants staff and Center Leadership to prepare and monitor budgets as well as maintaining budget reports to ensure goals are

Seeks feedback from others as necessary to ensure decisions do not conflict with business

Works with project owner to develop and coordinate the implementation of project work plans and timelines

Uses creative thinking to determine goals and develop and improve processes

Prepares and maintains IRB submissions and acts as a point of contact for IRB information and guidance for investigators and other staff as applicable

Prepares and presents reports to clients, granting agencies, or other persons

Assists in development and submission of grant applications

Conducts meetings, including organizing and leading meetings, producing agendas, writing and distributing minutes, and maintaining written records for all

Works with project owner and client or granting agencies to manage project components.

Works with the project owner to plan, coordinate, and manage the work of project team members

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in a related field or equivalent experience

Combined 3 years’ experience in Project coordination and/or project management is required

Background in public health is preferred

Experience submitting Federal grant proposals is preferred

• Successful completion of a Human Subjects Certification is require
  • Is familiar with advanced concepts, practices, and procedures in:
    • Project management
    • General business operations particularly in healthcare industry o Team management and development
    • Use of medical informatics in healthcare industry
    • Development of and tracking of budgets
    • Process analysis and management
    • Software development methodologies
    • Data privacy practices and laws

LANGUAGE SKILLS

Ability to interact and verbally communicate with groups of managers, clients, customers, and the general public

Ability to write reports and operational correspondence

Ability to read, analyze, and interpret general business periodicals, professional journals, and governmental regulations

REASONING ABILITY

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Ability to think logically in order to troubleshoot, analyze situations, and make sound decisions

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

This position requires the physical ability to work 40 hours per week, including the flexibility to work extended hours as necessary to meet organizational needs

This position requires the ability to sit and/or stand for extended periods of time

This position requires the manual dexterity to operate a keyboard and pointing device

This position requires the ability to travel around campus or to outside meetings as necessary

This position requires the ability to perform focused work with close attention to detail

This position requires excellent speaking, writing, and listening skills

This position requires some physical activity, such as pushing, pulling, lifting, carrying, and moving (up to 20 pounds)

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

This work takes place in both a formal office and home office environment

This work is fast-paced and deadline-oriented and requires a flexible work schedule

Use of a computer, business office equipment, and other machinery is necessary

This position requires working as a team member and also independently

This position requires working and interacting with others, both in person and through phone, e-mail, and written correspondence

BENEFITS OF WORKING HERE

Work with a variety of diverse professionals in the healthcare industry

Free parking

Paid holidays, vacation, and sick time

Group Life and Voluntary Term Life insurance

Long-term and Short-term Disability plans

Employee Assistance Program (EAP)

Flexible Spending Account (FSA)

403b Retirement Plan with gracious employer contributions

Fitness program

Please note sponsorship and/or relocation are not available for this position.

REGENSTRIEF INSTITUTE REQUIRES ALL EMPLOYEES TO RECEIVE THE INFLUENZA VACCINATION ANNUALLY UNLESS APPROVED FOR EXEMPTION

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.