Professional Receptionist & Office Coordinator

Varnum LLP.; Grand Rapids (MI); On-site; USD 21,000 - 28,000; Full time

Job summary

Varnum LLP in Grand Rapids, MI, is seeking a full-time Receptionist to warmly greet clients, manage a multi-line switchboard, and coordinate meetings and events. The role includes travel arrangements for firm members and cross-training in operations to support internal and external clients.

Qualifications include a high school diploma and at least two years of receptionist experience in a professional setting.

Qualifications

• High School Diploma or equivalent, with emphasis on English and math.
• Two years as a receptionist in a professional office with demonstrated communication and interpersonal skills.
• A hospitality background is a plus, but not required.

Responsibilities

• Greet clients and guests in person or on a multi-line switchboard.
• Schedule meetings and events using scheduling software.
• Make travel/hotel arrangements for Firm members.
• Maintain the reception area, supply storage, and shared office areas.
• Assist with ticket handling and events as needed.
• Provide general office support and maintain confidentiality.

Skills

Polished professional

Interpersonal skills

Written communication

Verbal communication

Reliable

Punctual

Flexible

Initiative

Multitasking

Attention to detail

Team player

Customer service

Education

High School Diploma or equivalent

Tools

MS Office

iManage

Job description

Varnum LLP in Grand Rapids, MI, is seeking a full-time Receptionist to warmly greet clients, manage a multi-line switchboard, and coordinate meetings and events. The role includes travel arrangements for firm members and cross-training in operations to support internal and external clients.

Qualifications include a high school diploma and at least two years of receptionist experience in a professional setting.