Professional Education and Marketing Operations Specialist

Urgo Medical North America; Fort Worth (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Urgo Medical North America is seeking a Professional Education and Marketing Operations Specialist to coordinate and execute 200+ speaker programs annually. You will partner with Medical Affairs, Marketing, Legal/Compliance, Sales Operations, and Training to ensure compliant, well-delivered programs.

The role requires high organization, proactive coordination across stakeholders, and effective management of timelines and resources in a fast-paced environment.

Qualifications

• Highly organized and detail-oriented.
• Proactive with ability to manage multiple programs and timelines.
• Comfortable coordinating with multiple stakeholders in a fast-paced environment.

Responsibilities

• Coordinate planning and execution of 200+ speaker programs (dinners, symposiums, webinars).
• Manage end-to-end program coordination for all stakeholders.
• Oversee speaker roster and match speakers to opportunities by expertise and availability.
• Collaborate with Medical Affairs and Legal/Compliance to maintain speaker database accuracy.

Skills

Project coordination

Cross-functional collaboration

Event management

Detail oriented

Job description

Who is Urgo Medical?

Are you looking for a company where your work has meaning, where you can make a real impact and learn every day? At Urgo Medical, we believe innovation can transform lives. Our mission: to help patients heal faster and better, through cutting-edge products and innovative digital services. Some wounds are severe, can become chronic, or may become infected, causing pain and isolation.

Description:

Who is Urgo Medical?

Are you looking for a company where your work has meaning, where you can make a real impact and learn every day? At Urgo Medical, we believe innovation can transform lives. Our mission: to help patients heal faster and better, through cutting-edge products and innovative digital services. Some wounds are severe, can become chronic, or may become infected, causing pain and isolation.

Position Overview

The Professional Education and Marketing Operations Specialist is responsible for the coordination and execution of professional education and speaker programs, supporting the successful delivery of approximately 200+ programs annually. This role serves as a key cross-functional partner to Medical Affairs, Marketing/Brand Management, Legal/Compliance, Sales Operations, and Training to ensure programs are strategically aligned, compliant, and executed effectively.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple programs, stakeholders, timelines, and competing priorities in a fast-paced environment.

Requirements:

Duties and Responsibilities

Speaker Program Management

• Coordinate the planning and execution of approximately 200+ speaker programs, including customer-facing dinner programs, symposiums, webinars, and other professional education events.
• Manage the end-to-end program coordination process, ensuring all stakeholders have the information, materials, and resources needed for successful execution.
• Oversee the speaker roster and proactively connect qualified speakers with relevant speaking opportunities based on expertise, availability, and program needs.
• Partner closely with Medical Affairs and Legal/Compliance to maintain and ensure the accuracy and integrity of the speaker database, including areas of expertise, availability, contact information, and other required documentation.
• Coordinate program approvals, logistics, communications, and execution while ensuring adherence to company policies and applicable compliance requirements.
• Serve as a central point of contact among speakers, customers, internal stakeholders, vendors, and other partners to facilitate seamless program execution.
• Coordinate and track speaker presentation deck review and approval processes in partnership with Medical Affairs, Marketing, Legal, and other appropriate stakeholders.
• Ensure approved presentation materials are available to speakers within required timelines and that appropriate version control is maintained.

Program Feedback and Reporting

• Manage surveys and feedback collection for the speaker bureau program