Coordinator, Professional Development - Training

Davis Polk & Wardwell; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

Davis Polk & Wardwell LLP is seeking a Coordinator, Professional Development - Training to support the firm’s global attorney training initiatives. The role emphasizes organizational excellence, attention to detail, and a proactive service mindset in a fast-paced environment.

The position involves coordinating firmwide training programs, scheduling, logistics, and content management, with opportunities to contribute to e-learning initiatives and assessments.

Qualifications

• Bachelor's degree required and administrative experience preferred.
• Experience supporting professional development or training programs is a plus.
• Strong grammar and proofreading abilities.

Responsibilities

• Plan, coordinate, and execute firmwide training initiatives and events.
• Schedule meetings, book rooms, manage catering and AV needs.
• Maintain training files and LMS content, tracking attendance.
• Update training intranet pages and support e-learning initiatives.
• Assist with needs assessments, surveys, and focus groups.

Skills

Project management

Client service

Communication

Organizational skills

Attention to detail

Problem-solving

Multitasking

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Zoom

Adobe Acrobat

InterAction

iManage

Job description

Davis Polk & Wardwell LLP (including its associated entities) is an elite global law firm with world-class practices across the board. Clients know they can rely on Davis Polk for their most challenging legal and business matters. From offices in the world's key financial centers and political capitals, our more than 1,000 lawyers collaborate seamlessly to deliver exceptional service, sophisticated advice and creative, practical solutions. Visit davispolk.com .

Position summary

The Coordinator, Professional Development - Training provides organizational, operational, and logistical support for the Professional Development Training team and the firm's global attorney training initiatives. This is a dynamic position for an organized, intellectually curious professional who thrives in a fast-paced environment, takes pride in getting the details right, and has a strong interest in training and development

Essential duties and responsibilities

Typical responsibilities include, but are not limited to, the following:

Professional Development Training Team Support

• Assist in planning, logistical coordination, and execution of firmwide training initiatives, including coordinating with firm departments and attorneys, scheduling, conference room reservations and management, catering, audiovisual needs, invitations, and RSVP tracking .
• Schedule ad hoc and routine meetings (such as Training Committee meetings and prep sessions), including navigating calendars, creating Zoom meetings or booking conference rooms, and organizing other logistics .
• Maintain files and general document management and record-keeping for the Training & CLE team, including updating and analyzing attendance trackers .
• Maintain the Firm's training intranet pages to ensure content remains current and accurate, including uploading new content and removing outdated materials, with the potential to support a more substantive e-learning initiative .
• Assist with periodic training needs assessments, including things like logistical support with focus groups and surveys.

Programs, Conferences, and Events Coordination

• Support for the Firm's major training programs (including milestone training conferences for first- through fifth-year associates, the Senior Associate Leadership Academy, New Counsel Orientation, and the Counsel Conference), including assisting with program logistics and operations .
• Coordinate logistics for events, receptions, and social gatherings in partnership with the Events team .
• Prepare conference and event materials, including name badges, place cards, table tents, attendee lists, signage, Uber codes, and more .
• Draft and send standard reminder emails for presenters, including confirming logistical details and other information.
• Attend off-site events as needed to provide support .

Qualifications/position requirements

• Client service-oriented with strong responsiveness and independent problem-solving skills .
• Strong organizational and project management skills .
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities and meet deadlines .
• Strong judgment, discretion and follow through .
• Strong attention to detail .
• Ability to proofread documents for typographical, spelling, grammatical, and formatting errors .
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, InterAction, Zoom, Adobe Acrobat, and other business applications as needed; familiarity with iManage or a learning management system is a plus .
• Ability to work collaboratively with lawyers and business services professionals while maintaining a positive, team-oriented approach .
• Ability to maintain professional composure in high-pressure situations and a fast-paced, multi-authority environment .
• Ability to maintain the confidentiality of Firm and client information.
• Availability during standard office hours and the ability to respond to email promptly outside of standard office hours and on weekends.

Education and/or experience

Bachelor's degree required. One or more years of relevant administrative or professional services experience preferred .

Compensation

The expected base salary for this position is $70,000.00 - $80,000.00. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, anticipated assignment, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.