Professional Assistant (Hybrid)

Keller and Heckman LLP; Washington (District of Columbia); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical coverage

Vision coverage

Dental coverage

Job summary

Keller and Heckman LLP in Washington, DC is seeking a Professional Assistant to provide administrative support to lawyers handling complex food and drug matters.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. The position supports multiple lawyers and matters, with a hybrid work arrangement and local DC residency required.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Minimum of two (2) years of legal assistant experience.
• Experience supporting multiple lawyers and matters simultaneously.
• Ability to work additional hours as required to meet deadlines.

Responsibilities

• Prepare, format, and proofread legal documents and correspondence producing high quality work with accuracy and attention to detail.
• Coordinate lawyer schedules and meetings.
• Manage travel arrangements for attorneys by booking travel, preparing itineraries, obtaining visas (if necessary).
• Conduct research and provide background information to assist attorneys.
• Maintain organized and complete electronic and physical case files.
• Communicate professionally with clients and internal team members while maintaining confidentiality and discretion.
• Monitor, screen, and route incoming calls, emails, and mail to ensure timely follow-up.
• Assist with time entry, billing review, expense reconciliation, and other matter-related administrative functions.
• Manage special and one off projects.
• Help with coverage on the reception desk, when needed.
• Perform other duties as assigned.

Skills

Communication

Time management

Attention to detail

Confidentiality

Multitasking

Organization

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

NetDocs

Emburse/ChromeRiver

Job description

Keller and Heckman LLP is an internationally recognized law firm headquartered in Washington, D.C. The firm is seeking a Professional Assistant in the Washington, D.C. Office to provide administrative support to lawyers handling complex food and drug matters. The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. This position supports multiple lawyers and matters simultaneously and requires flexibility to respond to shifting priorities.

Key Responsibilities

• Prepare, format, and proofread legal documents and correspondence producing high quality work with accuracy and attention to detail.
• Coordinate lawyer schedules and meetings.
• Manage travel arrangements for attorneys by booking travel, preparing itineraries, obtaining visas (if necessary).
• Conduct research and provide background information to assist attorneys.
• Maintain organized and complete electronic and physical case files.
• Communicate professionally with clients and internal team members while maintaining confidentiality and discretion.
• Monitor, screen, and route incoming calls, emails, and mail to ensure timely follow-up.
• Assist with time entry, billing review, expense reconciliation, and other matter-related administrative functions.
• Manage special and one off projects.
• Help with coverage on the reception desk, when needed.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Minimum of two (2) years of legal assistant experience.
• Experience supporting multiple lawyers and matters simultaneously.
• Ability to work additional hours as required to meet deadlines.

Core Competencies

• Strong client service orientation with a professional and responsive demeanor.
• High attention to detail and commitment to accuracy in all work product.
• Ability to prioritize and manage multiple tasks in a fast-paced, deadline-driven environment.
• Excellent written and verbal communication skills, including strong proofreading abilities.
• Professional, tactful, and effective communication with lawyers, office personnel, and clients
• Sound problem-solving and decision-making skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Collaborative team player with a proactive approach to learning and continuous improvement.

Technical Skills

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Familiarity with NetDocs (Document Management) and ChromeRiver/Emburse (Expense Management) or similar systems.

Hybrid Work Arrangement

This role follows a hybrid work model. Hybrid schedules are determined based on role requirements and business needs. Must be local to the Washington, D.C. area.

Compensation and Benefits

The anticipated salary range for this position is: $65,000 - $85,000, representing the low and high end of the salary range. Actual compensation will be determined based on a variety of factors, including, but not limited to, job-related experience, qualifications, and internal alignment. The firm offers a comprehensive benefits package, including medical, prescription drug, vision, and dental coverage.

Keller and Heckman LLP is not currently accepting unsolicited resumes from search firms or recruiters for this position. Any resume submitted by a search firm or recruiter without prior approval from the firm's Human Resources and Recruitment Manager will be considered unsolicited. Search firms or recruiters will not be entitled to any compensation in connection with than the firm's Human Resources and Recruitment Manager.