Legal Administrative Assistant - Hybrid, DC

Keller and Heckman LLP; Washington (District of Columbia); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical coverage

Vision coverage

Dental coverage

Job summary

Keller and Heckman LLP in Washington, DC is seeking a Professional Assistant to provide administrative support to lawyers handling complex food and drug matters.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. The position supports multiple lawyers and matters, with a hybrid work arrangement and local DC residency required.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Minimum of two (2) years of legal assistant experience.
• Experience supporting multiple lawyers and matters simultaneously.
• Ability to work additional hours as required to meet deadlines.

Responsibilities

• Prepare, format, and proofread legal documents and correspondence producing high quality work with accuracy and attention to detail.
• Coordinate lawyer schedules and meetings.
• Manage travel arrangements for attorneys by booking travel, preparing itineraries, obtaining visas (if necessary).
• Conduct research and provide background information to assist attorneys.
• Maintain organized and complete electronic and physical case files.
• Communicate professionally with clients and internal team members while maintaining confidentiality and discretion.
• Monitor, screen, and route incoming calls, emails, and mail to ensure timely follow-up.
• Assist with time entry, billing review, expense reconciliation, and other matter-related administrative functions.
• Manage special and one off projects.
• Help with coverage on the reception desk, when needed.
• Perform other duties as assigned.

Skills

Communication

Time management

Attention to detail

Confidentiality

Multitasking

Organization

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

NetDocs

Emburse/ChromeRiver

Job description

Keller and Heckman LLP in Washington, DC is seeking a Professional Assistant to provide administrative support to lawyers handling complex food and drug matters.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment. The position supports multiple lawyers and matters, with a hybrid work arrangement and local DC residency required.