Production Warehouse Coordinator

RAMPART IC LLC; Birmingham (AL); On-site; USD 25,000 - 34,000; Full time

Job summary

Rampart IC LLC seeks a Production Warehouse Coordinator in Birmingham, AL to manage inventory movements, including inbound receiving, outbound shipping, and WIP material management. You will ensure accuracy of records in Acumatica, participate in cycle counts, and maintain clean, organized warehouse and dock areas.

The role requires attention to detail, adherence to procedures, and cross-functional coordination with Supply Chain, Production, Customer Service, and Quality.

Responsibilities

• Execute inbound receiving per the controlled receiving sequence: log shipments in the ROC Shipping & Receiving Log, move material to the Receiving Station, verify against Purchase Order documentation, and complete the Acumatica receipt within 24 hours of arrival.
• Inspect inbound shipments for quantity accuracy, correct part numbers, and visible shipping damage; escalate discrepancies to the Supply Chain Manager.
• Route received materials to designated storage or point-of-use locations and update Acumatica warehouse location records accordingly.
• Maintain the Receiving Station in a cleared state; escalate items pending receipt beyond 24 hours.
• Scan and file packing lists and proof-of-delivery documentation in Acumatica and designated shared drive folder.
• Serve as the primary owner of pick and pack operations for outbound orders, pulling and staging materials against the corresponding Acumatica order prior to release.
• Prepare and execute all outbound shipments originating from authorized Acumatica transactions, including Sales Orders, Service orders, Transfer orders, and Return shipments.
• Verify shipment contents against the corresponding Acumatica order prior to release: part number, quantity, destination, and required accessories or documentation.
• Record all outbound shipments in the ROC Shipping & Receiving Log at time of departure and associate tracking numbers and carrier information in Acumatica.
• Scan and store proof of shipment (signed BOL) on the corresponding Acumatica shipment confirmation.
• Coordinate with Customer Service and Supply Chain on shipment scheduling, carrier selection, and special handling requirements.
• Maintain designated finished goods storage areas in an organized, clearly labeled, and readily accessible condition.
• Ensure finished goods are stored in their correct Acumatica warehouse locations and that physical placement matches system records.
• Support physical finished goods counts as directed by the Supply Chain Manager, serving as a counter or recorder as assigned.

Job description

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Production Warehouse Coordinator

Supply Chain Birmingham, AL, Birmingham, AL, US

Job Title:Production Warehouse Coordinator

JOB OVERVIEW

The Production Warehouse Coordinator (PWC) is responsible for the accurate and timely execution of all physical inventory movements at the Rampart Operations Center. This includes inbound receiving, outbound shipping, finished goods storage, work-in-process (WIP) material management, cycle count participation, and the overall cleanliness, organization, and functional condition of the warehouse and dock areas. The Warehouse Coordinator is the primary owner of the facility's material flow and is accountable for physical inventory integrity across all warehouse and dock areas, as well as the accuracy of corresponding records in Acumatica. This role requires strong attention to detail, consistent adherence to defined procedures, and effective cross-functional coordination with Supply Chain, Production, Customer Service, and Quality. The Warehouse Coordinator reports directly to the Director of Manufacturing & Operations.

JOB RESPONSIBILITIES AND DUTIES:

General

• Consistently models the core values of the company both internally and externally.
• Openly commits to and supports company processes and systems.
• Understands and follows the processes of the Rampart Quality System.

Receiving

• Execute all inbound receiving in accordance with the controlled receiving sequence: log shipments in the ROC Shipping & Receiving Log, move material to the Receiving Station, verify against Purchase Order documentation, and complete the Acumatica receipt within 24 hours of physical arrival.
• Inspect inbound shipments for quantity accuracy, correct part numbers, and visible shipping damage; escalated discrepancies to the Supply Chain Manager.
• Route received materials to their designated storage or point-of-use locations and update Acumatica warehouse location records accordingly.
• Maintain the Receiving Station in a cleared state; escalated any items pending receipt beyond 24 hours.
• Scan and file packing lists and proof-of-delivery documentation in Acumatica and the designated shared drive folder.

Shipping

• Serve as the primary owner of pick and pack operations for all outbound orders, pulling and staging materials against the corresponding Acumatica order prior to release.
• Prepare and execute all outbound shipments originating from authorized Acumatica transactions, including Sales Orders, Service orders, Transfer orders, and Return shipments.
• Verify shipment contents against the corresponding Acumatica order prior to release: part number, quantity, destination, and required accessories or documentation.
• Record all outbound shipments in the ROC Shipping & Receiving Log at time of departure and associate tracking numbers and carrier information in Acumatica.
• Scan and store proof of shipment (signed BOL) on the corresponding Acumatica shipment confirmation.
• Coordinate with Customer Service and Supply Chain on shipment scheduling, carrier selection, and special handling requirements.

Finished Goods Storage

• Maintain designated finished goods storage areas in an organized, clearly labeled, and readily accessible condition.
• Ensure finished goods are stored in their correct Acumatica warehouse locations and that physical placement matches system records.
• Support physical finished goods counts as directed by the Supply Chain Manager, serving as a counter or recorder as assigned.
• Segregate