Production Scheduler

Atlas-Foundation; Houston (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Atlas Foundation is a Houston-based company specializing in residential and commercial foundation repair. We are seeking a Production Coordinator to organize and oversee project schedules and production activities.

You will work closely with Sales Technicians, foremen, and the office team to ensure timely installations, accurate documentation in Salesforce, and clear communication across departments in a fast-paced construction environment.

Qualifications

• Experience coordinating production schedules and activities in a field/service environment.
• Familiarity with Salesforce or CRM data entry is a plus.

Responsibilities

• Coordinate all production activities, including installations, warranty work, poly jobs, and service tickets.
• Enter all sold contracts into Salesforce and update opportunities to Closed Won with complete information.
• Maintain accurate production schedules and communicate changes promptly to affected departments.
• Create project files and contact homeowners to confirm upcoming installations or service appointments.
• Prepare and distribute weekly production schedules to management, sales, and office staff.
• Assemble and distribute production folders to foremen and subcontractors by Friday.
• Maintain and update the production scheduling board in Excel.
• Process 811 Line Locate and verify utility locates for scheduled work.

Skills

Production coordination

Tools

Salesforce

Job description

Career Opportunities with Atlas Foundation

A great place to work.

Are you ready for new challenges and new opportunities?

Join our team!

Current job opportunities are posted here as they become available.

Atlas Foundation is a Houston-based company (specializing in residential and commercial foundation repair we provide services such as pier-and-beam foundation repair, concrete raising via polyurethane injection, house lifting, and plumbing-related remediations.

What's it like working at Atlas?

Our office is cozy and welcoming. We are in the construction industry and with the exception of our administrative staff, most of our team members work in the field. You will be an important team member working closely with the Office Manager in our fast-paced environment, helping our office succeed!

Production Coordination

Responsible for coordinating and scheduling all production activities to ensure efficient project execution, effective communication, and timely completion of installations and service work.

Daily Responsibilities

• Coordinate and schedule all production activities, including new installations, warranty work, poly jobs, and service tickets.
• Work closely with Sales Technicians to establish production dates and follow up on outstanding reserved installation dates.
• Enter all sold contracts into Salesforce, ensuring opportunities are updated to Closed Won and all required information is complete and accurate.
• Maintain accurate production schedules and communicate schedule changes promptly to affected departments.

Weekly Responsibilities

• Create job files for all projects scheduled for the upcoming production week.
• Contact homeowners to confirm scheduled installation or service appointments.
• Prepare all required production documentation, including:
  • Warranty production sheets for warranty projects.
  • Poly production sheets for poly jobs.
• Prepare and distribute the weekly production schedule by:
  • Emailing the complete schedule to management, the sales team, General Manager, and Assistant General Manager.
  • Sending subcontractors only the portion of the schedule applicable to their assigned work.
  • Printing and distributing schedules to management, sales staff, and office personnel.
• Assemble and distribute production folders to Foremen and Subcontractors by 2:00 PM Friday.
• Maintain and update the production scheduling board in Excel.
• Process 811 Line Locate for all applicable jobs – installations, tunneling, and warranty work.
• Verify that utility locate requests have been completed for all scheduled installations, tunneling projects, and warranty work.
• Prepare permit applications and coordinate permit processing with Freda
• Close completed production files, enter assigned job numbers into Salesforce, and ensure all project documentation is finalized.
• Send warranty documentation, production readings, and any required completion documents to customers following project completion.

Administrative Responsibilities

Provide administrative support to ensure efficient office operations and assist with production-related processes.

General Office Support

• Complete the Daily Lead Report and distribute it to the appropriate team members.
• Answer incoming phone calls and assist customers when the Front Desk is unavailable or managing other calls.
• Process customer payments accurately through the company's billing and payment systems.
• Assist with preparing and pulling warranty folders for Sales Technicians by Friday afternoon when needed.
• Maintain organized filing systems for production, customer, and office documentation.
• Provide administrative assistance to management and other departments as needed to support daily operations.
• Assist with contacting and scheduling of Online Leads to company standards.