Production Planning & ERP/PO Coordinator

Simply Set Training & Merchandising, LLC; New Jersey; Hybrid; USD 42,000 - 55,000; Full time

Job summary

Simply Set Training & Merchandising, LLC is seeking a Production Planning Clerk responsible for reviewing weekly production reports, creating purchase orders, and maintaining ERP data to ensure accuracy.

Key duties include verifying reports against packing slips, updating Open Order records, coordinating with vendors, and supporting procurement in a fast-paced manufacturing setting.

Qualifications

• Basic math skills required.
• Ability to read English in a work context.
• Strong verbal and written communication.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office applications.
• Experience with ERP systems a plus.
• Proactive and responsive to changing priorities.

Responsibilities

• Run weekly production reports and keep PP ERP up to date.
• Cross-verify production data and correct discrepancies.
• Prepare finalized weekly reports and update PP ERP.
• Create purchase orders from production spreadsheets and track confirmations.
• Manage PO specs with vendor CSRs and communicate changes.
• Verify live goods against packing slips and document issues.
• Maintain ERP and Open Order Report with received quantities.
• Cross-reference invoices to POs and route for payment.
• Perform other duties as assigned.

Skills

Basic math

Read English

Effective communication

Highly organized

Microsoft Office

ERP systems

Proactive & responsive

Tools

ERP software

Job description

Description

the Production Planning Clerk primary responsibilities may include but not limited to efficient, timely and accurate review and dissemination of weekly production reports, cross verification production reports and finalized weekly production reports to ensure 100% accuracy through visual verification and ERP maintenance. Creating purchase orders for all green goods and other required materials and maintain spreadsheets and all internal paperwork. Continued management of Purchase orders per original specifications as orders are confirmed. Visual verification of newly arrived green goods to the original packing slip for accuracy and quality, documenting all concerns. Maintain ERP system and Open order Report with all received quantities for all live goods. Review all PO’s and compare invoices for approval.

Requirements

Job Responsibilities:

· Run preliminary weekly production reports, dispatch and ensure Plant Partner (PP) ERP is updated if necessary

· Run cross verification production related reports, verify accuracy and ensure corrections if necessary

· Run finalized weekly production reports, cross verify, correct if necessary and update PP ERP

· Create purchase orders (PO’s) from Annual, Perennial & Houseplant production spreadsheets & maintain confirmation/acknowledgement connectivity

· Manage PO specifications with vendor CSRs as confirmations/acknowledgements are received, communicate changes and concerns to the item responsible individual.

· Real-time check-in/verification of live goods to packing slips with receiving team, internal paperwork processing procedures and damage/shortage reporting to vendors.

· Maintain/update PP ERP with received quantities & Live goods Open Order Report worksheet

· Cross reference Invoices to PO’s (exceptions reported) and approve for Accounts Payable.

· All other duties as assigned

Required Skills:

· Must have basic math skills

· Must be able to read English

· Effective communication for both internal and external communications

· Extremely organized with attention to detail

· Microsoft Proficiency

· Proficiency with ERP systems

· Proactive and responsive

Typical Physical Demands:

· Must be able to work for up to 10 hours and up to 6 days

· Must be able to lift up to 20 pounds

· Constant utilization of computer and standard office equipment (phones, copier, fax, filing cabinets)

· The ability to work in a fast-paced environment.

Qualifications:

· Ability to solve problems quickly and efficiently

· Excellent verbal and written communication skills.

· Team player

· Good organizational skills

· Reliable & punctual with a flexible schedule

· Previous experience in administrative procurement procedures