Production Administrator

Daikin America, Inc; Decatur (AL); On-site; USD 42,000 - 62,000; Full time

Job summary

Daikin America, Inc. seeks an organized administrator to support production areas. You will input process orders, manage production inventory and purchase orders, and maintain efficient office workflow to back the production plan.

Ideal candidates have a high school diploma, strong MS Office skills, SAP knowledge preferred, and the ability to work across diverse teams while maintaining confidentiality. This role emphasizes accuracy and timely reporting.

Qualifications

• High School Diploma or GED required.
• Experience in administrative or clerical work preferred.
• Proficient in Microsoft Office and Outlook.
• Strong spelling, punctuation and grammar in English.

Responsibilities

• Manage production process orders throughout their lifecycle in SAP.
• Collaborate with Production, Planning, Quality, Warehouse and Inventory teams.
• Collect production documentation and batch records to support reporting.
• Perform inventory and production transactions in SAP for material movements.
• Maintain raw material inventory accuracy via SAP and reconciliations.
• Manage month-end close for production data and cycle counts.
• Prepare and distribute production reports to support decisions.
• Coordinate non-inventory purchasing for Production needs and approvals.
• Maintain SharePoint and network folders for dept resources.

Skills

SAP knowledge

Microsoft Office

Communication

Attention to detail

Multitasking

Team collaboration

Confidentiality

Planning & organizing

Adaptability

Education

High School Diploma or GED

Tools

SAP ERP

Microsoft Office

Job description

Under general supervision, performs a broad range of duties for the various production areas.

Responsible for inputting process orders and working with the process to maintain good inventory

management. Manages the PO process for production area. Purchases various items as required for the manufacturing process. Coordinates and maintains effective office procedures, efficient workflow and various administrative details.

Qualifications:

• High School Diploma or GED required.
• Previous administrative or clerical experience or relevant training is preferred.
• Knowledge and experience of Microsoft office (i.e. Word, Excel, PowerPoint) and Microsoft Outlook or equivalent preferred.
• Knowledge of administrative and clerical responsibilities.
• Proficient in spelling, punctuation, grammar, and other English language skills.

Knowledge, Skills, and Abilities:

• Communicate clearly and in a positive manner.
• Prioritize, pay attention to detail, multitask, meet deadlines, and identify and research errors.
• SAP knowledge is highly preferred.
• Ability to work across Japanese American cultural lines.
• Strong verbal and written communication.
• Effective prioritization and task management.
• High attention to detail and accuracy.
• Commitment to confidentiality.
• Strategic planning and organization.
• Strong interpersonal and team collaboration skills.
• Adaptability and flexibility.
• Proactive and self-motivated.
• Dependability and consistency.
• Multitasking ability in fast-paced environments.

Physical Demands:

• Capable of lifting 20 lbs.
• Ability to bend over, kneel, squat, stoop, twist and climb stairs.
• Ability to work an 8-hour shift and overtime (as needed).

Essential Functions:

• Prompt, regular, and dependable attendance is an essential function of this job.
• Manage production process orders throughout their lifecycle by creating, modifying, tracking, and completing orders in SAP to maintain accurate production records and support execution of the production plan.
• Collaborate with Production, Planning, Quality, Warehouse, and Inventory teams to ensure accurate processing and completion of production process orders.
• Collect production documentation, including batch records and rework authorizations, to support production reporting and process order completion.
• Perform inventory and production transactions in SAP to support raw material consumption, material movements, inventory balances, and production reporting.
• Maintain raw material inventory accuracy through SAP transactions, inventory reconciliations, material transfers, and investigation of inventory discrepancies.
• Manage the production month-end close process by reconciling production data, process orders, inventory transactions and cycle count variances.
• Analyze production and inventory data to identify discrepancies and assist in resolving inventory and production issues.
• Prepare, maintain, and distribute production reports to support operational decision-making.
• Coordinate non-inventory purchasing activities for Production, including creating purchase requisitions, obtaining approvals, purchasing needed items, and processing invoice receipts.
• Maintain production department shared resources and access permissions, including SharePoint and network folders.
• Additional assignments as deemed necessary by management.