Production Planning Clerk

Garden State Growers, LLC; Pittstown (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

Garden State Growers, LLC seeks a Production Planning Clerk to ensure accurate weekly production reports and ERP maintenance. You will create POs for green goods, manage spreadsheets, and verify packing slips against packing slips and invoices.

The role emphasizes accuracy, timing, and strong communication with internal teams. You will work with Plant Partner ERP, review purchase orders, and support accounts payable while maintaining meticulous records and open orders.

Qualifications

• Must have basic math skills and be able to read English.
• Strong communication abilities and attention to detail.
• Excellent organization and proficiency with ERP systems.
• Proactive, responsive, and able to work in a fast-paced setting.

Responsibilities

• Generate weekly production reports and verify accuracy in PP ERP.
• Create and manage purchase orders for green goods and materials.
• Maintain spreadsheets and internal paperwork; track open orders.
• Cross-verify reports, dispatch updates, and ensure ERP is current.
• Review PO’s and invoices and support Accounts Payable.
• Coordinate with vendors and internal teams on confirmations.
• Verify packing slips against live goods during receiving.
• Provide timely, accurate data for production planning.
• Support additional duties as assigned.

Skills

Basic math skills

Reading English

Effective communication

Highly organized

Microsoft Office

ERP systems

Proactive and responsive

Tools

ERP software

Microsoft Office

Job description

Description

the Production Planning Clerk primary responsibilities may include but not limited to efficient, timely and accurate review and dissemination of weekly production reports, cross verification production reports and finalized weekly production reports to ensure 100% accuracy through visual verification and ERP maintenance. Creating purchase orders for all green goods and other required materials and maintain spreadsheets and all internal paperwork. Continued management of Purchase orders per original specifications as orders are confirmed. Visual verification of newly arrived green goods to the original packing slip for accuracy and quality, documenting all concerns. Maintain ERP system and Open order Report with all received quantities for all live goods. Review all PO’s and compare invoices for approval.

the Production Planning Clerk primary responsibilities may include but not limited to efficient, timely and accurate review and dissemination of weekly production reports, cross verification production reports and finalized weekly production reports to ensure 100% accuracy through visual verification and ERP maintenance. Creating purchase orders for all green goods and other required materials and maintain spreadsheets and all internal paperwork. Continued management of Purchase orders per original specifications as orders are confirmed. Visual verification of newly arrived green goods to the original packing slip for accuracy and quality, documenting all concerns. Maintain ERP system and Open order Report with all received quantities for all live goods. Review all PO’s and compare invoices for approval.

Requirements

Job Responsibilities

• Run preliminary weekly production reports, dispatch and ensure Plant Partner (PP) ERP is updated if necessary
• Run cross verification production related reports, verify accuracy and ensure corrections if necessary
• Run finalized weekly production reports, cross verify, correct if necessary and update PP ERP
• Create purchase orders (PO’s) from Annual, Perennial & Houseplant production spreadsheets & maintain confirmation/acknowledgement connectivity
• Manage PO specifications with vendor CSRs as confirmations/acknowledgements are received, communicate changes and concerns to the item responsible individual.
• Real-time check-in/verification of live goods to packing slips with receiving team, internal paperwork processing procedures and damage/shortage reporting to vendors.
• Maintain/update PP ERP with received quantities & Live goods Open Order Report worksheet
• Cross reference Invoices to PO’s (exceptions reported) and approve for Accounts Payable.
• All other duties as assigned

Required Skills

• Must have basic math skills
• Must be able to read English
• Effective communication for both internal and external communications
• Extremely organized with attention to detail
• Microsoft Proficiency
• Proficiency with ERP systems
• Proactive and responsive

Typical Physical Demands

• Must be able to work for up to 10 hours and up to 6 days
• Must be able to lift up to 20 pounds
• Constant utilization of computer and standard office equipment (phones, copier, fax, filing cabinets)
• The ability to work in a fast-paced environment.

Qualifications

• Ability to solve problems quickly and efficiently
• Excellent verbal and written communication skills.
• Team player
• Good organizational skills
• Reliable & punctual with a flexible schedule
• Previous experience in administrative procurement procedures