Production Planning Clerk

Confidential Company; Pittstown (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

Confidential Company is seeking a Production Planning Clerk in Pittstown, NJ to ensure accurate weekly production reporting, PO creation, and ERP maintenance. The role involves cross-verification of reports, order confirmations, and close coordination with vendors and receiving teams.

Strong organizational skills and proficiency in ERP systems are essential. The position requires attention to detail, reliable communication, and the ability to manage multiple tasks in a fast-paced environment.

Qualifications

• Basic math skills required.
• Must read English.
• Strong communication skills.
• Highly organized with attention to detail.
• Proficient with ERP systems.
• Proficient with Microsoft Office.
• Proactive and responsive.

Responsibilities

• Run preliminary weekly production reports and ensure Plant Partner ERP is updated.
• Run cross-verification of production reports and verify accuracy.
• Run finalized weekly production reports and update PP ERP.
• Create purchase orders from production spreadsheets and maintain confirmations.
• Manage PO specs with vendors and communicate changes.
• Verify live goods against packing slips with receiving team.
• Maintain PP ERP with received quantities and open orders.
• Cross-reference invoices to POs and approve for AP.
• Other duties as assigned.

Skills

Basic math

Read English

Effective communication

Highly organized

Proactive

Tools

ERP systems

Microsoft Office

Job description

Description

the Production Planning Clerk primary responsibilities may include but not limited to efficient, timely and accurate review and dissemination of weekly production reports, cross verification production reports and finalized weekly production reports to ensure 100% accuracy through visual verification and ERP maintenance. Creating purchase orders for all green goods and other required materials and maintain spreadsheets and all internal paperwork. Continued management of Purchase orders per original specifications as orders are confirmed. Visual verification of newly arrived green goods to the original packing slip for accuracy and quality, documenting all concerns. Maintain ERP system and Open order Report with all received quantities for all live goods. Review all PO’s and compare invoices for approval.

Requirements

Job Responsibilities

• Run preliminary weekly production reports, dispatch and ensure Plant Partner (PP) ERP is updated if necessary
• Run cross verification production related reports, verify accuracy and ensure corrections if necessary
• Run finalized weekly production reports, cross verify, correct if necessary and update PP ERP
• Create purchase orders (PO’s) from Annual, Perennial & Houseplant production spreadsheets & maintain confirmation/acknowledgement connectivity
• Manage PO specifications with vendor CSRs as confirmations/acknowledgements are received, communicate changes and concerns to the item responsible individual.
• Real-time check-in/verification of live goods to packing slips with receiving team, internal paperwork processing procedures and damage/shortage reporting to vendors.
• Maintain/update PP ERP with received quantities & Live goods Open Order Report worksheet
• Cross reference Invoices to PO’s (exceptions reported) and approve for Accounts Payable.
• All other duties as assigned

Required Skills

• Must have basic math skills
• Must be able to read English
• Effective communication for both internal and external communications
• Extremely organized with attention to detail
• Microsoft Proficiency
• Proficiency with ERP systems
• Proactive and responsive

Typical Physical Demands

• Must be able to work for up to 10 hours and up to 6 days
• Must be able to lift up to 20 pounds
• Constant utilization of computer and standard office equipment (phones, copier, fax, filing cabinets)
• The ability to work in a fast-paced environment.

Qualifications

• Ability to solve problems quickly and efficiently
• Excellent verbal and written communication skills.
• Team player
• Good organizational skills
• Reliable & punctual with a flexible schedule
• Previous experience in administrative procurement procedures