Production Office Assistant - Field Ops & Admin Support

BELFOR; Town of Islip (NY); On-site; USD 42,000 - 55,000; Full time

Job summary

BELFOR is seeking a Production Assistant to provide administrative support in a field-office environment, assisting the Production Team and Project Managers with planning, scheduling and document management.

The role requires strong organization, communication and data-entry skills; experience with G-Suite and MS Office is preferred. You will handle travel arrangements, subcontractor PO setup, and ensure accurate filing and reporting.

Qualifications

• 2+ years general office administration experience.
• G-Suite and Microsoft Office proficiency.
• English language literacy and fluency.
• Ability to multitask in a fast-paced office environment.

Responsibilities

• Project pre-planning and processing new leads in systems.
• Maintain daily production and on-call schedules.
• Manage job files and project documentation for billing audits.
• Audit field paperwork and maintain digital/physical files.
• Assist with travel needs and hotel/flight bookings.
• Set up subcontractor purchase orders and materials lists.
• Provide customer support and communicate with clients.
• Onboard field personnel and coordinate training.

Skills

Multitasking

Communication

Attention to detail

Organizational skills

Customer service

Data entry

Tools

G-Suite

Microsoft Office

Job description

BELFOR is seeking a Production Assistant to provide administrative support in a field-office environment, assisting the Production Team and Project Managers with planning, scheduling and document management.

The role requires strong organization, communication and data-entry skills; experience with G-Suite and MS Office is preferred. You will handle travel arrangements, subcontractor PO setup, and ensure accurate filing and reporting.