Production Coordinator & Admin

Pique Action; Los Angeles, Northern (CA, KY); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Pique Action in Los Angeles is seeking a Production Coordinator to support our production and business operations, keeping workflows organized and details in check.

You will help manage production calendars, call sheets, travel, and shoot logistics while contributing to creative development and post-production support. This role blends organization with creativity and offers growth into a future producer position.

Qualifications

• 3–5 years minimum of experience in video production.
• Experience working in digital media or branded content.
• Strong organizational and time-management skills.
• Hybrid thinker who excels at organization and creative tasks.
• Passionate about climate and sustainability.
• Excellent analytical and problem-solving abilities.
• Skilled at written and verbal communication.
• Master multi-tasker who can work calmly under pressure.
• Self-starter who can manage remote workflows.

Responsibilities

• Production & Shoot Logistics: Manage production calendars, call sheets, bookings, and releases; handle travel bookings and shoot logistics.
• Creative Development: Research, treatment writing/editing, and moodboard creation.
• On-Set Coordination: Provide on-site support to keep shoots on schedule and provide what talent/crew need.
• Post-Production Support: QC, captioning, schedule post-production, and staff editing/graphics.
• Business & Admin Support: Bridge to bookkeepers and admin; organize receipts, track costs, assist with vendor onboarding and 401k paperwork.
• Newsletter & Social: Research, proofreading, and schedule weekly newsletter and social posts.
• Team Logistics: Plan team events and manage company swag and gifting.

Skills

Video production

Digital media

Organization

Creative thinking

Climate passion

Analytical skills

Communication

Multi-tasking

Remote work

Tools

Airtable

Slack

G-Suite

Gusto

Bill.com

Docusign

Adobe CC

Canva

Descript

Job description

Reports to: VP of Production (Hana Leshner)

Pique Action is an award-winning media company focused on human-centered stories and climate solutions. We’re the opposite of doomscrolling. We highlight the innovators and ideas that give people a reason to be optimistic about the planet.

We’re looking for a Production Coordinator who can keep our workflows organized while supporting our creative and business operations.

The Role: You’ll support our production and business operations, ensuring our systems stay efficient and no details get lost in the shuffle. We’re looking for someone who finds as much satisfaction in a perfectly organized Airtable base as they do in helping a story come together. This is a position for a highly organized, creative individual with the aptitude to grow into a well-rounded producer.

Who you are:

• 3-5 years minimum of experience in video production
• Experience working in digital media or branded content
• Strong organizational and time-management skills
• Hybrid thinker who excels at organization AND creative tasks
• Passionate about climate and sustainability
• Excellent analytical and problem-solving abilities
• Skilled at written and verbal communication
• A master multi-tasker with the ability to work calmly under pressure
• Self-starter who can manage remote workflows

What you’ll be doing:

• Production & Shoot Logistics: Managing production calendars, call sheets, bookings, and appearance releases. You will handle travel booking for the team and oversee shoot logistics like permits and gear rentals.
• Creative Development: Subject research, treatment writing and editing, and moodboard creation.
• On-Set Coordination: Providing on-site support during shoots to ensure everything runs on schedule and talent/crew have what they need. This may involve travel.
• Post-Production Support: Handling Quality Control (QC) and captioning for our videos, scheduling post-production work, and staffing personnel for editing and graphic needs.
• Business & Admin Support: Acting as a bridge for our bookkeepers and admin team. This includes organizing credit card receipts, tracking project costs, and helping with vendor onboarding and 401k paperwork.
• Newsletter & Social: Supporting our content output by research, proofreading, and scheduling our weekly newsletter and social posts.
• Team Logistics: Helping plan team events and managing company swag and gifting.

Tools we use (We’ll teach you our system):

• Airtable, Slack, and G-Suite.
• Support tools like Gusto, Bill.com, and Docusign.
• Familiarity with Adobe CC, Canva, or Descript is a major plus.