Production Coordinator

KellyMitchell Group; New York (NY); Hybrid; USD 34,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Employee-Owned Profit Sharing (ESOP)

401K offered

Job summary

KellyMitchell Group is seeking a Production Coordinator to support direct mail, print production, stationery ordering, and warehousing operations within the Client Growth & Retention organization. This W-2 role is hybrid with on-site presence in New York, NY or Tampa, FL.

Responsibilities include coordinating multiple campaigns, reviewing artwork and proofs, managing vendor relationships, and supporting purchasing, invoicing, and reporting while ensuring quality and deadlines.

Qualifications

• Bachelor's degree required.
• 3+ years in production coordination, project coordination, or related fields.
• Strong project and process management skills with attention to detail.
• Excellent verbal and written communication and analytical abilities.
• Experience handling estimates, POs, invoicing, or budget tracking.
• Ability to manage multiple projects and deadlines simultaneously.

Responsibilities

• Coordinate multiple direct mail, print, and stationery campaigns while meeting deadlines.
• Review artwork, proofs, data files, and production materials to ensure quality.
• Prepare estimates, evaluate costs, manage purchase orders, and support invoicing.
• Serve as liaison for compliance requirements in marketing and production.
• Monitor inventory and oversee warehousing to maintain materials availability.
• Collaborate with vendors to ensure quality and timely delivery.
• Support contract administration and SOWs with stakeholders.
• Develop SME knowledge and contribute to reporting and workflow improvements.

Skills

Project management

Process management

Attention to detail

Communication skills

Analytical skills

Vendor coordination

Education

Bachelor's degree

Tools

Adobe Workfront

Ariba

Microsoft Office

Job description

Job Summary

Our client, a leading financial services organization, is seeking a Production Coordinator to support direct mail, print production, stationery ordering, and warehousing operations within the Client Growth & Retention organization. This position is W-2 only. We do not work with third-party firms or C2C arrangements for this role.

Contract Details

Contract: 12-month contract

Location: New York, NY or Tampa, FL

Schedule: Hybrid preferred (Tuesday through Thursday onsite, Monday and Friday remote)

Remote Consideration: EST-based remote candidates will be considered

Hours: 37.5-hour work week

Core Responsibilities

• Coordinate multiple direct mail, print, and stationery campaigns simultaneously while ensuring deadlines and delivery expectations are met
• Review artwork, vendor proofs, data files, variable data programming instructions, and production materials to maintain quality standards and prevent production errors
• Prepare job estimates, evaluate costs, recommend vendors, manage purchase orders, reconcile invoices, and support financial tracking activities
• Serve as a liaison for compliance-related requirements associated with marketing and production initiatives
• Monitor inventory levels and manage warehousing activities to ensure uninterrupted availability of materials and supplies
• Partner with print, direct mail, and stationery vendors to ensure quality, timely delivery, and adherence to project expectations
• Support vendor contract administration and Statements of Work (SOWs) in collaboration with sourcing, procurement, and business stakeholders
• Develop subject matter expertise on supported platforms, document operational processes, and contribute to reporting and workflow improvements

Required Skills/Experience (Must-Haves)

• Bachelor's degree
• 3+ years of professional experience in production coordination, project coordination, operations, marketing production, or related fields
• Strong project management, process management, and organizational skills
• Exceptional attention to detail with strong proofreading and quality control capabilities
• Experience managing multiple projects and deadlines simultaneously
• Strong analytical skills with the ability to validate data and support variable data production workflows
• Experience supporting financial processes such as estimates, purchase orders, invoicing, or budget tracking
• Excellent verbal and written communication skills
• Demonstrated problem-solving ability and proactive approach to issue resolution

Preferred Skills/Experience (Nice-to-Haves)

• Direct mail production experience
• Print production coordination experience
• Vendor management experience
• Inventory management or warehousing experience
• Experience with Adobe Workfront, Ariba, Microsoft Office, or similar workflow and procurement platforms
• Experience supporting compliance-related processes
• Experience within insurance, financial services, or other regulated industries
• Familiarity with AI tools and workflow automation technologies

Key Competencies & Behaviors

• Highly organized with strong time management skills and attention to detail
• Quality-focused mindset with the ability to identify and resolve issues before production deadlines
• Solution-oriented approach to problem-solving and continuous improvement
• Strong relationship-building skills with internal stakeholders and external vendor partners
• Customer-focused communicator who can effectively manage competing priorities in a fast-paced environment

Work Environment

Primary Locations: Tampa, FL (preferred) or New York, NY

Work Arrangement: Hybrid preferred

Hybrid Schedule: Tuesday through Thursday onsite, Monday and Friday remote

Remote Option: EST-based candidates may be considered

Work Week: 37.5 hours

Compensation & Benefits

Pay Range: The approximate pay range for this position is between $25.00 and $36.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell

At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.