Production Coordinator

Veterans Sourcing Group, LLC; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Veterans Sourcing Group, LLC is seeking a full-time Production Coordinator to support Direct Mail and Print campaigns, and to manage our stationery ordering platform and warehousing. This role coordinates production phases end to end from intake through procurement, execution, delivery, and warehousing while managing tight deadlines and vendor relationships.

The ideal candidate is highly organized, detail oriented, a fast learner, and capable of handling multiple priorities to meet established

Qualifications

• Strong project and process management skills.
• Exceptionally detail oriented with proofreading ability.
• Data mindset for direct mail variable data programming.
• Proven production and quality-control discipline.
• Aptitude for financial management tasks.
• Proactive, problem-solving approach.
• Highly organized with a bias toward action.
• Client-focused communicator; insurance/financial services familiarity.

Responsibilities

• Production Coordination – track multiple campaigns and monitor progress.
• Production & Quality Control – review artwork, data files, proofs, and instructions.
• Financial Management – prepare estimates, manage costs, POs, invoices, postage.
• Compliance – liaison for programs as needed.
• Inventory Management – monitor stock to support uninterrupted supply.
• Vendor Management – coordinate with vendors and ensure quality and delivery.
• Vendor Contracts – support SOWs with procurement and business teams.
• SME development – document processes and reporting.

Skills

Project management

Detail oriented

Proofreading

Data mindset

Production discipline

Financial management

Problem solving

Organized

Client communication

Insurance/financial services knowledge

Tools

Microsoft Office

Adobe Workfront

Ariba

AI tools

Job description

Location: 51 Madison Ave, NYC, NY 10010 OR 8641 Henderson Road, Tampa, FL 33634 – Hybrid

Type: Hybrid 3 days on-site

Job Summary

• We are looking for a full-time Production Coordinator to support the execution of Direct Mail and Print Campaigns, as well as management of our Stationery ordering platform and warehousing.
• This role coordinates production phases end to end from intake through procurement, execution, delivery, and warehousing while managing tight deadlines, vendor relationships, and quality control across multiple concurrent jobs.
• The ideal candidate is highly organized, detail oriented, a fast learner, and comfortable managing multiple priorities to deliver within established timelines. They should have a strong customer-service orientation and the ability to catch and resolve errors before they reach production. Preference for the candidate to have prior experience in direct mail and print production.

Key Responsibilities

• Production Coordination – Track multiple Direct Mail, Print, and Stationery campaigns concurrently and monitor progress to keep all jobs on track and delivered on time with reporting as needed
• Production & Quality Control – Meticulously review artwork, data files, vendor proofs, and programming instructions to catch and resolve errors; ensure quality standards are met across all print and direct mail workflows
• Financial Management – Prepare and obtain job estimates, analyze costs, make vendor recommendations to stakeholders, execute purchase orders, perform invoice reconciliation, manage postage, and support financial tracking
• Compliance – Serve as compliance liaison for programs as needed
• Inventory Management – Manage inventory levels and monitor stock to support uninterrupted supply
• Vendor Management – Coordinate with print, stationery, and mail vendors; prepare and make vendor recommendations to stakeholders; hold vendor partners accountable to quality and delivery standards
• Vendor Contracts – Support vendor contracts and Statements of Work (SOWs) in partnership with sourcing/procurement and business teams
• Subject Matter Expert (SME) – Grow to become the SME for supported platforms, document processes and workflows, and results reporting

Required Qualifications

• Strong project and process management and organizational skills
• Exceptionally detail oriented with strong proofreading skills
• Data mindset as applied to direct mail variable data programming instructions
• Demonstrates production and quality-control discipline
• Aptitude for financial management tasks
• Proactive, problem-solving approach
• Highly organized and detail-oriented, with a bias toward action
• Solution-focused to identify problems and bring solutions
• Technologically apt, comfortable leveraging operating platforms such as Microsoft Office, Adobe Workfront, Ariba, and AI tools
• Client-focused communicator
• Preference for experience within insurance, financial services, or other regulated industries
• Preference for working knowledge of print production, direct mail coordination, or a related production/operations role