Production Control & Billing Specialist

The Donohoe Companies, Inc.; Manassas (VA); On-site; USD 41,000 - 55,000; Full time

Job summary

Complete Building Services (CBS), a division of The Donohoe Companies, Inc., seeks a full-time Production Control Coordinator in Manassas, VA. The role focuses on invoicing, budget tracking, CMMS management, and coordinating field activities with technicians and subcontractors.

Responsibilities include processing RWOs, managing service requests, and ensuring timely PM activities. The position requires strong Excel skills, NetSuite experience, and a history of office administration and financial

Qualifications

• Minimum five years in office administration, billing/invoicing, dispatch and financial tracking.
• Proven ability to track reimbursable spending accounts and maintain budgets.
• Experience with CMMS and project tracking software is preferred.

Responsibilities

• Prepare, process, and submit accurate invoicing for RWOs and O&M services with detailed cost documentation.
• Track and reconcile reimbursable spending and RWO budgets in Excel.
• Manage service requests, work orders, CMMS, and scheduling of technicians and subcontractors.
• Control visitor access and ensure compliance with site policies and approvals.
• Review subcontractor reports and maintain RWO documentation.
• Act as primary contact for customer/tenant service requests and coordinate maintenance activities.
• Schedule preventive maintenance and confirm timely completion.
• Support project administration for facility projects and closeout documentation.
• Maintain time sheets, purchasing records, and general office records.
• Attend monthly financial reviews and report invoicing status and outstanding items.

Skills

Office administration

Billing & invoicing

Dispatch

Financial tracking

Communication skills

Time management

Education

High school diploma or equivalent

Tools

NetSuite

TMA Systems CMMS

Microsoft Office

Excel

Job description

Complete Building Services (CBS), a division of The Donohoe Companies, Inc., seeks a full-time Production Control Coordinator in Manassas, VA. The role focuses on invoicing, budget tracking, CMMS management, and coordinating field activities with technicians and subcontractors.

Responsibilities include processing RWOs, managing service requests, and ensuring timely PM activities. The position requires strong Excel skills, NetSuite experience, and a history of office administration and financial