Facilities Production & Billing Coordinator

Donohoe Hospitality Services; Manassas (VA); On-site; USD 48,000 - 51,000; Full time

Job summary

Complete Building Services (CBS) in Manassas, VA seeks a full-time Production Control Coordinator to provide essential administrative support in managing invoicing, service requests, and maintenance operations.

You will track reimbursable spending, coordinate with technicians and subcontractors, and maintain records in CMMS and Excel. The role requires strong communication and attention to detail.

Qualifications

• Minimum of five years in office administration, billing/invoicing, dispatch and financial tracking.
• Proficiency with Microsoft Office, especially Excel.
• NetSuite experience preferred.
• Experience with CMMS/TMA systems preferred.

Responsibilities

• Prepare, process, and submit accurate progress invoices for RWOs and O&M services.
• Track reimbursable spending, monitor budgets, and reconcile invoices in Excel.
• Manage service requests and CMMS/TMA; dispatch technicians and coordinate subcontractors.
• Manage access control and ensure compliance with site policies.
• Collect and file subcontractor visit reports and other documentation.
• Serve as primary contact for customer/tenant service requests.
• Schedule and track preventive maintenance activities.
• Support project administration, including quotations and closeout documentation.
• Maintain time sheets and purchasing records.
• Attend monthly financial review meetings and report invoicing status.

Skills

Office administration

Billing/Invoicing

Dispatch

Financial tracking

Education

High school diploma

Tools

NetSuite

CMMS/TMA (TMA Systems)

Microsoft Office Suite

Job description

Complete Building Services (CBS) in Manassas, VA seeks a full-time Production Control Coordinator to provide essential administrative support in managing invoicing, service requests, and maintenance operations.

You will track reimbursable spending, coordinate with technicians and subcontractors, and maintain records in CMMS and Excel. The role requires strong communication and attention to detail.