Production Administrator

Insight Global; San Jose (CA); On-site; USD 50,000 - 68,000; Full time

Job summary

Insight Global is seeking a Production Administrator to support an aerospace client in San Jose, CA. This role focuses on maintaining production records, tracking work orders, and coordinating information between teams to keep operations running smoothly.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. Proficiency with ERP systems and Microsoft Excel is expected to support data accuracy and reporting.

Qualifications

• 2+ years in an administrative, production support, operations support, manufacturing support, or coordinator role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Experience working in a fast-paced manufacturing, operations, logistics, or production environment
• Ability to remain calm, professional, and adaptable during changing priorities or time-sensitive situations
• Experience using ERP systems, inventory systems, or production tracking software
• Strong attention to data accuracy and proficiency in Microsoft Excel and MS Office

Responsibilities

• Support daily production operations through administrative and coordination activities
• Maintain and update production records, work orders, and system data
• Track the status of parts, materials, and manufacturing jobs throughout the production process
• Assist with inventory transactions, documentation, and reporting
• Coordinate with production, logistics, and supply chain teams to ensure information is communicated accurately
• Identify and escalate data discrepancies or process issues that may impact production schedules
• Generate reports and provide updates to support operational visibility
• Ensure documentation is complete, accurate, and compliant with company procedures
• Support multiple requests and priorities while maintaining attention to detail in a deadline-driven environment

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Tools

Microsoft Excel

ERP systems

Production tracking software

SAP

Job description

Insight Global is seeking a Production Administrator to support an aerospace client in San Jose, CA. This individual will play a key role in supporting daily manufacturing operations by maintaining accurate production records, tracking work orders, coordinating information between teams, and ensuring administrative processes are completed in a timely manner.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. They should be comfortable working with production teams, supporting operational activities, following established processes, and helping keep manufacturing operations running smoothly. Success in this role requires strong communication skills, a positive attitude, and the ability to remain calm and effective when priorities shift or urgent issues arise.

Responsibilities

• Support daily production operations through administrative and coordination activities
• Maintain and update production records, work orders, and system data
• Track the status of parts, materials, and manufacturing jobs throughout the production process
• Assist with inventory transactions, documentation, and reporting
• Coordinate with production, logistics, and supply chain teams to ensure information is communicated accurately
• Identify and escalate data discrepancies or process issues that may impact production schedules
• Generate reports and provide updates to support operational visibility
• Help ensure documentation is complete, accurate, and compliant with company procedures
• Support multiple requests and priorities while maintaining attention to detail in a deadline-driven environment

Qualifications

• 2+ years of experience in an administrative, production support, operations support, manufacturing support, or coordinator role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Experience working in a fast-paced manufacturing, operations, logistics, or production environment
• Ability to remain calm, professional, and adaptable during changing priorities or time-sensitive situations
• Experience using ERP systems, inventory systems, or production tracking software
• Strong attention to detail and data accuracy
• Proficiency in Microsoft Excel and other Microsoft Office applications

Preferred

• Experience with SAP, iON, or similar ERP systems
• Aerospace, manufacturing, electronics, automotive, or semiconductor industry experience
• Exposure to inventory control, shipping/receiving, production documentation, or work order administration
• Experience supporting production floor operations