Production Administrative Assistant

Threshold-Enterprise; Scotts Valley (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Threshold-Enterprise in Scotts Valley, CA is seeking a Production Administrative Assistant to support Manufacturing, Quality, and Packaging with records management and documentation. The role includes maintaining paper and electronic records, organizing supplies, and issuing PPE and lockers.

The position requires 1–3 years of admin experience and proficiency in MS Word and Excel. The candidate will collaborate with MFG and QA, manage training records, update SOPs, and assist with audits.

Qualifications

• 1–3 years of administration/clerical experience.
• Proficient in MS Word and MS Excel.
• Good verbal and written communication skills.
• Ability to multi-task and manage time effectively.

Responsibilities

• Complete documentation for production in a cgMP compliant, timely manner.
• Maintain and organize paper and electronic records, logs and forms.
• Monitor inventory of supplies and reorder as needed.
• Organize PPE issuance and locker maintenance.
• Assist in training updates and SOP/policy changes.
• Support QA and MFG liaison for testing equipment.

Skills

Verbal communication

Written communication

Time management

Organization

Multitasking

Initiative

Education

High school diploma; some college preferred

Tools

MS Word

MS Excel

Job description

Summary of Job Duties:Under limited supervision, assist in the accomplishment of all administration duties, specifically records management, within the Manufacturing, Quality, and Packaging Departments. The role will complete all administrative documentation in support of these departments as required in accordance with Good Documentation Practices and recordkeeping procedures. Additionally, the Production Administrative Assistant will provide support through ordering, and maintaining supplies, and managing the issuance of company equipment (e.g., Personal Protective Equipment and lockers).Specific Job Duties:Assist in the completion of all documentation required for production in a cGMP compliant and timely manner including but not limited to batch records, employee training records, packaging records, box labels, room and equipment cleaning logbooks, and in-process documentation (MMRs, IPDs).Maintain all required records in paper and electronic format.Retrieve records upon request for audits and investigations.Monitor record dates and coordinate archival after designated retention dates have passed.Be the liaison between MFG and QA for all MFG testing equipment such as scales, hardness testers,etc.Monitor production supplies and re-order as needed. Determine best pricing options, submit purchase requests, and monitor shipments.Organize production supplies in cabinets.Maintain issuance of lockers and PPEs for employees.Clean and sanitize employee lockers and PPEs in preparation for reissuance.Monitor production forms and logs for Manufacturing and re-order as needed.Work in a team environment and assist others as required.Perform and document training such as SOP updates and company policy updates.Performs other duties as assigned by Threshold management.Minimum Qualifications Required:High school diploma; some college preferred.1-3 years of administration/clerical experience.Working knowledge of MS products including Word and Excel and electronic scanning hardware and software.Effective verbal and written communication skills.Basic math skills.Strong familiarity with electronic and paper filing systems.Self-motivated and ability to take initiative and use sound judgment in day-to-day decision making.Ability to work in a production environment with exposure to noise and heavy equipment.Ability to lift up to 50 lbs.Ability to work multiple shifts and/or schedules including weekends and overtime.Skills and/or Training Desired:Capable of working with minimal supervision.Good decision-making skills.Good time management skills.Good multitasker.Excellent organization skills.Bilingual in Spanish a plus.