Administrative Assistant - Production

Star Pipe Products; Houston (TX); Vor Ort; USD 36.000 - 48.000; Vollzeit

Zusammenfassung

Star Pipe Products in Houston, TX seeks an Administrative Assistant to support production operations and HR tasks. Responsibilities include onboarding, training coordination, and staff scheduling in a manufacturing environment.

The role requires bilingual English/Spanish capabilities, strong organizational skills, and proficiency with MS Office and inventory-related software. This position offers a stable, on-site work setting with opportunities for growth.

Qualifikationen

• High School Diploma
• 1–3 years administrative experience
• Bilingual in English and Spanish
• Detail oriented
• Proficiency in MS Excel and Word
• Experience with inventory and purchasing software
• Good record keeping and filing

Aufgaben

• Manage temporary employee tracking, assignments, and daily staffing updates.
• Coordinate new hire onboarding activities with HR and supervisors.
• Schedule and track required HR, EHS, and production training.
• Maintain training records and ensure compliance deadlines are met.
• Coordinate monthly employee recognition events, lunches, meetings, and department activities.
• Maintain accurate staffing rosters by work center, supervisor, and department.
• Update organizational charts, employee assignments, and responsibility changes.
• Prepare daily production meeting agendas, minutes, and action item follow-up.
• Generate production reports, KPI updates, staffing reports, and administrative documentation.
• Coordinate cross-functional communication between Production, HR, EHS, Maintenance, Planning, and Shipping.
• Assist with document control, SOP updates, and other production administrative activities.

Kenntnisse

Bilingual English/Spanish

Detail oriented

Strong verbal and written communicatie

Record keeping

Inventory software experience

Ausbildung

High School Diploma

Tools

MS Excel

MS Word

Inventory/purchasing software

Jobbeschreibung

• Manage temporary employee tracking, assignments, and daily staffing updates.
• Coordinate new hire onboarding activities with HR and supervisors.
• Schedule and track required HR, EHS, and production training.
• Maintain training records and ensure compliance deadlines are met.
• Coordinate monthly employee recognition events, lunches, meetings, and department activities.
• Maintain accurate staffing rosters by work center, supervisor, and department.
• Update organizational charts, employee assignments, and responsibility changes.
• Prepare daily production meeting agendas, minutes, and action item follow-up.
• Generate production reports, KPI updates, staffing reports, and administrative documentation.
• Coordinate cross-functional communication between Production, HR, EHS, Maintenance, Planning, and Shipping.
• Assist with document control, SOP updates, and other production administrative activities.

Duties and Responsibilities

• Manage temporary employee tracking, assignments, and daily staffing updates.
• Coordinate new hire onboarding activities with HR and supervisors.
• Schedule and track required HR, EHS, and production training.
• Maintain training records and ensure compliance deadlines are met.
• Coordinate monthly employee recognition events, lunches, meetings, and department activities.
• Maintain accurate staffing rosters by work center, supervisor, and department.
• Update organizational charts, employee assignments, and responsibility changes.
• Prepare daily production meeting agendas, minutes, and action item follow-up.
• Generate production reports, KPI updates, staffing reports, and administrative documentation.
• Coordinate cross-functional communication between Production, HR, EHS, Maintenance, Planning, and Shipping.
• Assist with document control, SOP updates, and other production administrative activities.

Requirements

Education/Experience

• High School Diploma
• 1-3 years administrative experience

Preferred

• Experience with machine shop or manufacturing operation is preferred.

Required

Knowledge, Skills, Licenses, Certifications, Etc.

• Bilingual in both English and Spanish
• Detail oriented
• Proficiency in MS Excel and Word
• Experience in working with software pertaining to inventory and purchasing
• Good in record keeping and filing

Physical Demands

• Must be able to sit for extended periods of time
• Must be able to lift and carry boxes containing shipping/production documents
• Must be able to lift and carry product up to 45 lbs.
• May be required to reach, stand, walk, or crouch in the manufacturing area to visually inspect parts for quality.

Work Environment

• Warehouse environment (Must be able to work in both warm and cold conditions)

Summary

Responsible for performing clerical and administrative duties in a manufacturing setting. Assists Production supervisor and Production Manager in filing, report generation, local purchasing, maintaining the non-inventory database. The ideal candidate must have strong verbal and written communication skills in both English and Spanish.

If you are looking for an opportunity to contribute your skills in a supportive environment while growing your administrative expertise, we encourage you to apply for this rewarding position as an Administrative Assistant.

Star Pipe Products is an Equal Opportunity Employer