Production Admin & Executive Support Specialist

Quaker Eldon; Eldon (MO); On-site; USD 40,000 - 52,000; Full time

Job summary

Quaker Eldon in Missouri is seeking a Commercial Administrative Assistant to greet visitors, answer calls, and support the Vice President and manufacturing team with essential office tasks. This role emphasizes organization, discretion, and the ability to handle confidential information, with responsibilities spanning data entry, scheduling, and producing reports for leadership.

It is a full-time on-site position with standard business hours.

Qualifications

• Proficient with Microsoft Office software: Excel, Word, Outlook.
• High school diploma or GED preferred.
• Experience as an Administrative Assistant preferred.
• Manufacturing experience preferred.

Responsibilities

• Answer incoming telephone calls on a multi-line phone system, determine purpose of the call and forward to appropriate personnel or department. Take and deliver messages when necessary.
• Complete an initial review of employee applications for employment eligibility.
• Support production recruitment needs by facilitating the sourcing, scheduling, and coordinating interview process for identified positions.
• Take new hire photos.
• Perform clerical duties for the human resources department.
• Process daily outgoing mail and deliver to post office in a timely manner.
• Prepare and update production spreadsheets, charts, and reports.
• Perform data entry and analysis of the manufacturing processes and performance metrics.
• Prepare meeting agendas, create presentations, distribute reports and other documentation for the Vice President.
• Coordinate office events and functions.
• Assist in sending out bulk company mailings.
• Maintain organized and up-to-date records, files, and manufacturing related documents.
• Weekly upkeep each of the department communication boards on the production floor.
• Support Quaker's Open Book Management initiative, gather financial data and present during weekly staff huddles.

Skills

Microsoft Office

Education

High school diploma or GED

Administrative assistant experience preferred

Manufacturing experience preferred

Job description

Quaker Eldon in Missouri is seeking a Commercial Administrative Assistant to greet visitors, answer calls, and support the Vice President and manufacturing team with essential office tasks. This role emphasizes organization, discretion, and the ability to handle confidential information, with responsibilities spanning data entry, scheduling, and producing reports for leadership.

It is a full-time on-site position with standard business hours.