Commercial Admin & Production Support Specialist

Quaker Windows; Eldon (MO); On-site; USD 38,000 - 54,000; Full time

Job summary

Quaker Windows in Eldon, MO is seeking a Commercial Administrative Assistant to manage receptionist duties, screen external calls, greet visitors, and support internal contacts at all levels.

The role also assists the Vice President and the Heavy Commercial Production Support department with clerical tasks, data entry, reports, and coordination of open communications across manufacturing activities.

Qualifications

• Proficient with Microsoft Office software: Excel, Word, Outlook.
• High school diploma or a passed GED preferred
• Experience as an Administrative Assistant preferred
• Manufacturing experience preferred

Responsibilities

• Answer incoming telephone calls on a multi-line phone system and forward to the appropriate personnel.
• Complete an initial review of employee applications for employment eligibility.
• Support production recruitment needs by facilitating the sourcing, scheduling, and coordinating interview process.
• Take new hire photos.
• Perform clerical duties for the human resources department.
• Process daily outgoing mail and deliver to post office in a timely manner.
• Prepare and update production spreadsheets, charts, and reports.
• Perform data entry and analysis of the manufacturing processes and performance metrics.
• Prepare meeting agendas, create presentations, distribute reports and other documentation for the Vice President.
• Coordinate office events and functions.

Skills

Communication Proficiency

Discretion & Confidentiality

Organization

Multitasking

Attention to Detail

Public Speaking

Accuracy

Education

High School Diploma or GED

Administrative Assistant Experience

Manufacturing Experience

Tools

Microsoft Office

Excel

Word

Outlook

Job description

Quaker Windows in Eldon, MO is seeking a Commercial Administrative Assistant to manage receptionist duties, screen external calls, greet visitors, and support internal contacts at all levels.

The role also assists the Vice President and the Heavy Commercial Production Support department with clerical tasks, data entry, reports, and coordination of open communications across manufacturing activities.