Product Support Administrative Assistant

Peterson Tractor Company; San Leandro (CA); On-site; USD 40,000 - 47,000; Full time

Job summary

Peterson Trucks, Inc. is seeking an experienced Administrative Assistant at our San Leandro, CA location to support the Product Support team and provide general office assistance.

The role involves processing purchases, maintaining documents, and coordinating with accounting. The ideal candidate will have a high school diploma or GED and at least one year of administrative experience, with strong organizational and communication skills.

Qualifications

• High school diploma or GED; and a minimum of one year of experience as an administrative assistant; or equivalent combination of education and experience.
• Experience handling accounts payable/receivable and basic clerical duties is preferred.
• Strong verbal and written communication skills and a professional demeanor.

Responsibilities

• Process accounts payable & accounts receivable for parts department.
• Manage petty cash and daily deposits; handle mail and office supplies.
• Prepare sales packages and coordinate with accounting for finalization.
• Process purchase orders and assist with vendor documents.
• Maintain strong working relationships with staff at all levels.

Skills

Organizational skills

Communication

Multitasking

Education

High school diploma or GED

Job description

It’s your time, make it matter.

At Peterson, we partner with our customers to build the future. For over 90 years, our peoples’ work has shaped the communities where we live, where we raise our families, and where we thrive. Peterson’s legacy permeates every aspect of our communities. From roads and bridges, back‑up power at hospitals, fire‑fighting, concerts and moving goods; we are everywhere you look. At Peterson, you don’t just have a career, you have a purpose.

Our family‑oriented environment is built on safety, winning, growth, and professional achievement. Hiring and developing exceptional people is critical to our continued success. We have high standards for a good reason: our people represent Peterson, our family, our brand, and our values.

You have high expectations too. You are exceptionally motivated, have outstanding skills, and want your work to matter. Peterson offers competitive wages, generous benefits, and promotional opportunities at a family‑owned and operated business.It’s time to use your skills and passion to do work that matters!

Job Description

Peterson Trucks has the immediate need for an experienced Product Support Administrative Assistant based at our San Leandro, CA location.

SUMMARY

This position supports the processing work for parts sold and provides administrative support to the Product Support business managers and functions as needed.

ESSENTIAL JOB FUNCTIONS

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign the functions to this job at any time due to reasonable accommodation or other reasons. Job functions include the following. Other duties may be assigned.

• Regionally administrates accounts payable & accounts receivable for parts department.
• Responsible for petty cash and daily check/cash store bank deposits.
• Keeps track of and fixes unassigned documents for assigned locations.
• Prepare sales packages and submit to accounting department for finalization.
• Performs the DSDA scanning, Assist’s in A/P & A/R for assigned locations.
• Process purchase orders for dealership expenses and assist with accounts payable documents and requests from vendors.
• Must be able to develop and maintain highly effective working relationships with a wide variety of management and staff at all levels of the organization.
• Answer telephone take messages and assist customers; process incoming and outgoing mail; monitor copy/fax machine as may be required. Order office supplies as may be required.
• Support Executive, Sales, and Parts Management as needed.
• Maintains punctual, regular, and predictable attendance.

OTHER JOB FUNCTIONS

• Possess a high level of organizational skills and ability to perform multiple tasks at a time.
• Works collaboratively in a team environment with a spirit of cooperation.
• Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with customers/ coworkers, including the ability to communicate effectively and remain calm and courteous under pressure.
• Respectfully takes direction from supervisor/manager.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); and a minimum of one year of experience as an administrative assistant; or equivalent combination of education and experience.

The pay hourly pay range for this position is: $28.85-$33.90. We also offer a total compensation package in addition to base salary.

Peterson Trucks, Inc. is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. A drug screen and background check is required.