Procurement & Workplace Operations Specialist

Apply; San Francisco, Northern (CA, KY); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Socure in San Francisco is seeking a Procurement and Workplace Operations Coordinator to own day-to-day coordination across our distributed office hubs. The role ensures remote and onsite locations are accessible, well-supported, organized, and employee-ready.

You will partner with People, Finance, Legal, and IT to streamline workflows, manage access, vendor relations, PO tracking, and procurement documentation while improving the overall employee experience.

Qualifications

• Experience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar role.
• Experience supporting distributed teams, coworking spaces, or flexible office models preferred.
• Strong organizational skills with the ability to manage multiple priorities, vendors, requests, and timelines.
• Clear and effective communication across employees, vendors, and cross-functional teams.
• Strong follow-through when managing access, employee requests, vendors, and operational tasks.
• High attention to detail when maintaining trackers, records, POs, invoices, contracts, and documentation.
• Proactive problem-solver with a strong service mindset and ability to anticipate needs.
• Ability to work independently while building strong relationships across teams and external partners.
• Comfortable coordinating logistics for meetings, offsites, events, and office collaboration.

Responsibilities

• Serve as the day-to-day point of contact for Socure’s office hubs, ensuring locations are organized, functional, and employee-ready.
• Manage office communications and documentation, including access, closures, logistics, events, equipment, and employee questions.
• Coordinate employee office access, onboarding, access lists, troubleshooting, and location-specific requirements.
• Manage corporate mail intake, review, and distribution.
• Coordinate office space for offsites, team meetings, executive visits, collaboration days, and employee events.
• Track office supplies, furniture, snacks, and equipment; submit purchase requests and monitor orders.
• Maintain office contracts, vendor contacts, renewal dates, key terms, and spend visibility.
• Serve as the primary contact for workplace vendors and building management.
• Identify opportunities to streamline workplace operations and improve office usage and employee experience.
• Monitor office needs, employee feedback, and vendor performance to proactively resolve issues.
• Support purchase requests, vendor onboarding, renewals, and procurement documentation.
• Track procurement requests and follow up with stakeholders to keep approvals and purchases moving.
• Partner with Finance, Legal, and business teams to support purchasing and vendor management processes.
• Support Legal, Tax, Accounting, and other teams on office policies, requirements, and compliance needs where appropriate.

Skills

Office operations

Facilities management

Procurement

Vendor coordination

Distributed teams

Organization

Communication

Vendor management

Confidentiality

Automation tools

Tools

Slack

Google Workspace

Spreadsheets

Zip

Job description

Socure in San Francisco is seeking a Procurement and Workplace Operations Coordinator to own day-to-day coordination across our distributed office hubs. The role ensures remote and onsite locations are accessible, well-supported, organized, and employee-ready.

You will partner with People, Finance, Legal, and IT to streamline workflows, manage access, vendor relations, PO tracking, and procurement documentation while improving the overall employee experience.