Office Operations & Procurement Specialist

Jobtailor; California (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Socure seeks an experienced Workplace Operations professional to serve as the day-to-day contact for office hubs, ensuring spaces are organized, functional, and employee-ready. You will manage communications, access, onboarding, logistics, events, procurement, and vendor coordination across distributed teams.

The role emphasizes process improvement, compliance, and a service mindset, with responsibilities spanning contracts, spend visibility, furniture and supplies, and collaboration with

Qualifications

• Experience in workplace operations, office management, facilities, procurement, vendor coordination, or a similar role.
• Experience supporting distributed teams, coworking spaces, or flexible office models preferred.
• Strong organizational skills with the ability to manage multiple priorities, vendors, requests, and timelines.
• Clear and effective communication across employees, vendors, and cross-functional teams.
• Strong follow-through when managing access, employee requests, vendors, and operational tasks.
• High attention to detail when maintaining trackers, records, POs, invoices, contracts, and documentation.
• Proactive problem-solver with a strong service mindset and ability to anticipate needs.
• Ability to work independently while building strong relationships across teams and external partners.
• Comfortable coordinating logistics for meetings, offsites, events, and office collaboration.
• Familiarity with automation and AI tools, such as Zapier, and an interest in process improvement is a plus.
• Ability to appropriately handle confidential employee, vendor, access, and contract information.
• Demonstrates ownership, accountability, collaboration, continuous improvement, and trust in line with Socure’s operating principles.
• Generally expected to work within 45 miles of a Socure talent hub in the US

Responsibilities

• Serve as the day-to-day point of contact for office hubs, ensuring locations are organized, functional, and employee-ready.
• Manage office communications and documentation, including access, closures, logistics, events, equipment, and employee questions.
• Coordinate employee office access, onboarding, access lists, troubleshooting, and location-specific requirements.
• Manage corporate mail intake, review, and distribution.
• Coordinate office space for offsites, team meetings, executive visits, collaboration days, and employee events.
• Track office supplies, furniture, snacks, and equipment; submit purchase requests and monitor orders.
• Maintain office contracts, vendor contacts, renewal dates, key terms, and spend visibility.
• Serve as the primary contact for workplace vendors and building management.
• Identify opportunities to streamline workplace operations and improve office usage and employee experience.
• Monitor office needs, employee feedback, and vendor performance to proactively resolve issues.
• Support purchase requests, vendor onboarding, renewals, and procurement documentation.
• Track procurement requests and follow up with stakeholders to keep approvals and purchases moving.
• Partner with Finance, Legal, and business teams to support purchasing and vendor management processes.
• Support Legal, Tax, Accounting, and other teams on office policies, requirements, and compliance needs where appropriate.

Skills

Workplace Operations

Office Management

Vendor Coordination

Procurement Documentation

Strong Organizational Skills

Clear Communication

Attention to Detail

Proactive Problem-Solving

Relationship Building

Service Mindset

Tools

Google Workspace

Slack

Spreadsheets

Procurement Systems

Zapier

Job description

Socure seeks an experienced Workplace Operations professional to serve as the day-to-day contact for office hubs, ensuring spaces are organized, functional, and employee-ready. You will manage communications, access, onboarding, logistics, events, procurement, and vendor coordination across distributed teams.

The role emphasizes process improvement, compliance, and a service mindset, with responsibilities spanning contracts, spend visibility, furniture and supplies, and collaboration with